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Agenda and draft minutes

Venue: Council Chamber, Civic Offices, Elstree Way, Borehamwood

Contact: Ms Rehill, Democratic Services  020 8207 7423

Note: Due to a local by-election on the 13 February 2020 this webcast will not be made available immediately. 

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Items
No. Item

398.

Communications and Apologies for Absence

(a)       Communications by the Mayor (if any) relating to business on the agenda.

 

(b)       Apologies for absence.

 

(c)        Any motions by Members relating to the order of business on the agenda.

 

Additional documents:

Minutes:

Apologies for absence had been received from Councillors Brown, Myers and Susman.

399.

Declarations of Interest (if any)

Members are required to declare any Disclosable Pecuniary Interests they or their spouse/partner have in any matter which is to be considered at this meeting. Members must also declare any other pecuniary or non-pecuniary interests they have in any matter to be considered at this meeting. The responsibility for declaring an interest rests solely with the member concerned. 

 

Members must clearly state to the meeting the existence and nature of any Disclosable Pecuniary Interest, other pecuniary interest or non-pecuniary interest and the agenda item(s) to which it/they apply.

 

Disclosable Pecuniary Interests are prescribed by the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 as follows:

 

a. Employment, office, trade, profession or vocation

 

Any employment, office, trade, profession or vocation carried on for profit or gain.

 

b. Sponsorship

 

Any payment or provision of any other financial benefit (other than from the relevant authority) made or provided within the relevant period in respect of any expenses incurred by a member in carrying out duties as a member, or towards your election expenses. This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

c. Contracts

 

Any contract which is made between the relevant person (or a body in which the relevant person has a beneficial interest) and the relevant authority— (a) under which goods or services are to be provided or works are to be executed; and (b) which has not been fully discharged.

 

d. Land

 

Any beneficial interest in land which is within the area of the relevant authority.

 

e. Licences

 

Any beneficial interest in land which is within the area of the relevant authority.

 

f. Corporate tenancies

 

Any tenancy where (to the member’s knowledge) - (a) the landlord is the relevant authority; and (b) the tenant is a body in which the relevant person has a beneficial interest.

g. Securities

 

Any beneficial interest in securities of a body where – (a) that body (to the member’s knowledge) has a place of business or land in the area of the relevant authority; and (b) either (i) the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or (ii) if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In cases of Disclosable Pecuniary Interest, Members must withdraw from the meeting room while the matter is being considered.

 

Additional documents:

Minutes:

Councillor Bright declared an Other Pecuniary Interest in EFS Ltd as a Council-appointed director.

Councillor Morris declared an Other Pecuniary Interest in EFS Ltd as a Council-appointed director.

Councillor Clapper declared an Other Pecuniary Interest in EFS Ltd as a Council-appointed director.

Councillor Rutledge declared a Pecuniary Interest in EFS Ltd as a Council-appointed director.

Councillor P Hodgson-Jones declared an Interest in EFS Ltd as a Council-appointed director, and an Interest as Chair of HDL in relation to the agenda item Questions from Members of the Council.

Councillor Selby declared an Interest in EFS Ltd.

Councillor Carter declared Interest as he was on the Board for HDL.

Councillor A Sachdev declared an Interest in HDL.

Councillor Reeve declared an Interest in Elstree Film Studios.

400.

Minutes pdf icon PDF 109 KB

To confirm and sign the ATTACHED minutes of the Council meeting held on 20 November 2019.

 

In accordance with the Constitution no discussion shall take place upon the minutes, except upon their accuracy.

 

Additional documents:

Minutes:

RESOLVED that the minutes of the Council meeting held on 20 November 2019 be approved and signed as a correct record.

401.

Announcements by the Mayor

To receive such announcements as the Mayor may decide to make to the Council.

 

Additional documents:

Minutes:

The Mayor invited Members to attend the forthcoming Holocaust Memorial Day ceremony and congratulated the Right Honourable Dowden MP on his re-election to the Hertsmere seat.

402.

Questions from Members of the Public pdf icon PDF 59 KB

To deal with the ATTACHED two questions received from the public.

 

Additional documents:

Minutes:

Two questions had been received from members of the public.

 

[PQ2020-10] J Hewitt of Borehamwood had submitted question on protecting trees. The Environment Portfolioholder responded that the Council had a continuous programme of tree planting and that 851 trees were scheduled to be planted in this financial year. In a supplementary question, J Hewitt asked how trees would be protected at Well End and Ely Gardens. The Portfolioholder said that he had met with the petitioners and established that two trees were unsafe and required felling, one of which had been removed and the other would be monitored.

 

[PQ2020-02] D Ozarow of Borehamwood had submitted a question regarding parking enforcement in Manor Way. The Housing & Transport Portfolioholder responded that the short-term parking bays were enforced by logging the vehicles and checking after the maximum parking period had lapsed. This was not the most efficient method but introducing ticket machines would require parking fees to cover costs, and she had met with local shopkeepers on many occasions and they did not support the introduction of a CPZ outside the shops. In a supplementary question, D Ozarow said residents had submitted petitions and would the Portfolioholder meet with residents. The Portfolioholder replied that she had not received petitions but would be happy to meet with residents.

403.

DECISION REPORT: Setting the Council Tax Base pdf icon PDF 348 KB

The ATTACHED report seeks approval of the amount calculated by Hertsmere Borough Council as its Tax Base for the year 2020/21.

Additional documents:

Minutes:

The meeting considered report C/20/03 on the calculations for Hertsmere Borough Council’s Tax Base for 2020/21.

 

It was moved by Councillor Graham and seconded by Councillor P Hodgson-Jones that the recommendation as set out in the report be agreed.

 

Following a debate and vote, the report recommendation was AGREED.

 

RESOLVED that, in accordance with the Local Authorities (Calculation of Council Tax Base) Regulations 2012, the amount calculated by Hertsmere Borough Council as its Tax Base for the year ended 2020/21 be 41,889.2, and that Hertfordshire County Council, Police & Crime Commissioner, Parish and Town Councils be notified of this amount (for budget setting purposes) by 31 January 2020.

404.

DECISION REPORT: Local Council Tax Support (CTS) Scheme 2020 pdf icon PDF 163 KB

The ATTACHED report seeks approval of Support Schemes for Universal Credit and non-Universal Credit recipients.

Additional documents:

Minutes:

The meeting considered report C/20/01 regarding Council Tax Support Schemes from April 2020 including a proposed new banded Scheme for claimants on Universal Credit and the continuation of the existing Scheme for non-Universal Credit claimants.

 

It was moved by Councillor Graham and seconded by Councillor P Hodgson-Jones that the recommendations as set out in the report be agreed.

 

Following a debate and vote, the report recommendations were AGREED.

 

RESOLVED that

i)                 the continuation of the current Council Tax Support Scheme (CTS) (amended only to reflect uprating, base legislation and prescribed requirements) be approved effective from April 2020 for customers not in receipt of Universal Credit.

ii)               the proposed new banded CTS scheme for those customers on Universal Credit be approved, to run alongside the existing CTS scheme (subject to i above), as recommended by the Executive (EX/19/55) on 15th January 2020.

iii)              it be noted £100K had been set aside in a Discretionary Council Tax Support Fund to ensure that no one was worse off as a result of transitioning from the current CTS scheme to the proposed new banded scheme as recommended by the Executive (EX/19/39) on 31st July 2019.

405.

DECISION REPORT: Local Development Order (LDO) for BBC Elstree (for adoption) pdf icon PDF 869 KB

The ATTACHED report seeks adoption of a Local Development Order for part of the BBC Elstree site.

Additional documents:

Minutes:

The meeting considered report C/20/04 on the adoption of a Local Development Order for part of the BBC Elstree site.

 

It was moved by Councillor Cohen and seconded by Councillor Clapper that the recommendation as set out in the report be agreed.

 

Following a debate and vote, the report recommendation was AGREED.

 

RESOLVED that the findings of the recent public consultation on a Local Development Order (LDO) (Appendix 1 of the report) for part of the BBC Elstree site be noted and that subject to the recommendation of the Executive on 15 January 2020, the LDO be formally adopted with effect from 1st February 2020.

406.

DECISION REPORT: Herts Growth Board Memorandum of Understanding pdf icon PDF 120 KB

The ATTACHED report seeks adoption of a Memorandum that will promote joint working by Hertfordshire councils in terms of place-shaping and attracting Government funds for the region.

Additional documents:

Minutes:

The meeting considered report C/20/10 on the adoption of a Memorandum to promote joint working by Hertfordshire councils in terms of place-shaping and attracting Government funds into the region.

 

It was moved by Councillor Bright and seconded by Councillor Morris that the recommendation as set out in the report be agreed.

 

Following a debate and vote, the report recommendation was AGREED.

 

RESOLVED that, subject to any recommendations arising from the Executive on 15 January 2020, the Hertfordshire Growth Board Memorandum of Understanding (attached as Appendix 1 to the report) which sets out the objectives, principles, and scope of the collaborative work being, and to be, undertaken through the Hertfordshire Growth Board be adopted.

The Interim Managing Director left the meeting prior to the consideration of the following item.

Additional documents:

407.

DECISION REPORT: Appointment of Managing Director (Head of Paid Service) pdf icon PDF 154 KB

To consider an appointment to the post of Managing Director (Head of Paid Service). REPORT TO FOLLOW.

Additional documents:

Minutes:

The meeting considered report C/20/02 on the appointment to the post of Managing Director (Head of Paid Service).

 

It was moved by Councillor Choudhury and seconded by Councillor Rutledge that the recommendations as set out in the report be agreed.

 

Following a debate and vote, the report recommendations were AGREED.

 

RESOLVED that

i.                 the responses from Executive Members to the invitation to declare any well-founded objections to the appointment of Sajida Bijle to the post of Managing Director (Head of Paid Service) be noted as nil.

ii.                as recommended by the Members Selection Assessment Panel on 14 January 2020, the appointment of Sajida Bijle to the post of Managing Director and Head of Paid Service with effect from 23 January 2020 be agreed.

iii.              the revised senior management structure attached as Appendix A to the report be approved.

iv.              authority be delegated to the Personnel Committee to approve the job description, person specification and salary scale for the post of Executive Director, in consultation with the Group Leaders, the Managing Director and the Head of HR and Customer Services.

v.               the appointments to the statutory officer roles be reviewed at the Council’s AGM in May 2020.

During the course of the following item the meeting agreed to continue to 10.30pm.

Additional documents:

408.

Report of the Leader of the Council pdf icon PDF 87 KB

The Leader will make an oral report on the ATTACHED list of items. 

 

The Constitution provides for a maximum of 45 minutes for questions and answers, once the Leader has made their report. Within those 45 minutes the Leader of the largest Opposition Group may speak immediately after the Leader, on matters related to the Leader’s report, for the same length of time as the Leader’s presentation or for 10 minutes, whichever is the greater.

Additional documents:

Minutes:

The Leader spoke and responded to Members’ questions on the following topics, as listed on the agenda.

 

EXECUTIVE held on 15 January 2020 

The meeting recommended the adoption of a Local Development Order to cover the part of BBC Elstree where the new EastEnders set was being constructed, as it would enable select future changes to be made without the need for express planning consent, thus supporting the operational requirements of the BBC and providing greater certainty for nearby residents and businesses.

 

Following the approval of the additional staffing for the Planning Department by the Personnel Committee, the Executive approved spend to implement the proposed structure within the 2019/2020 financial year.

 

The Executive recommended that Full Council approve the proposed banded council tax support scheme for working age universal credit claimants and a continuation of the current council tax support scheme for all other working age claimants.

 

The draft 2020/21 revenue budget was presented and approved for stakeholder consultation, as well as the three-year capital programme and Capital Strategy 2020, prior to adoption by Full Council on 26 February 2020.

 

The Executive recommended the Hertfordshire Growth Board Memorandum of Understanding to Full Council for approval and consideration was also given to the Amended Terms of Reference for Shareholders Panel for Council-owned Trading Companies.

 

LOCAL STRATEGIC PARTNERSHIP held on 7 January 2020

Indices of Multiple Deprivation - it was agreed that a group would be established to research and analyse the reasons for deprivation in the lower super output area in Cowley Hill Ward and to make recommendations on how to tackle the issues identified. 

 

Healthy Hubs Update – as part of the District Health Partnership Project to set up a Healthy Hub in each district council, Hertsmere was setting up two Hubs in Borehamwood and one each in Potters Bar, Radlett and Bushey.

 

Social Isolation – an update was received on the work of the steering group, such as identifying best approaches and influencing future procurement and strategies.

 

Disability Sports Foundation – the Foundation presented their work around Inclusive Facilities Audits of a number of leisure venues.  

 

Hertfordshire Year of Culture – the activities and events that were likely to take place during the course of the coming year were presented.

 

NEWS

New Initiative to End Loneliness - a scheme to combat loneliness by bringing people together in an informal setting for a tea and a chat would commence in Hertsmere this month. The first Chatter Table would be at the Wyllyotts Theatre on 29th January and Councillors were encouraged to promote this initiative via their contacts.

 

Intelligent Gym Launches in Borehamwood - an eGYM to improve strength and mobility and an underwater surveillance system which detects when swimmers in unsafe situations, had been installed at The Venue Leisure Centre, following a £173,000 grant from Hertsmere Borough Council’s Community Infrastructure Fund. The eGYM, was particularly aimed at ‘at risk’ groups, such as the elderly or those with a long-term condition.

 

Christmas and New Year Refuse Collections - the refuse  ...  view the full minutes text for item 408.

409.

Report of the Chair of the Operations Review Committee pdf icon PDF 175 KB

The Chair of the Operations Review Committee will make an oral report on the ATTACHED list of items. 

 

The Constitution provides for a maximum of 15 minutes for the Chair to make their report and respond to any questions arising.

Additional documents:

Minutes:

The Chair of Operations Review gave a verbal report on the work of the Review Committees.

 

Operations Committee met on 26 November 2019 and received the annual Planning Portfolio presentation which highlighted the wide range of activities the Council was involved in, from the Local Plan down to individual planning applications and enforcement. A procurement update highlighted the upcoming changes to ICT provision and potential changes to increase the Civic Car Park’s capacity.

 

Operations Committee met again in January 2020 and was updated on the Planning Services Peer Review which highlighted potential ways to enhance the service. An update was then given on the funds raised through Section 106 Planning obligations and the Community Infrastructure Levy. Presentations from the Portfolioholder for Community Safety & Performance and the Police Community Support Officer showed the important collaborative work underway in preventing crime.

 

Policy Review Committee met in December 2019 and heard about Modern Slavery and how the Council could contribute to tackling the issue. The meeting commented on the revised Community Infrastructure Fund Policy and supported the recommendations to the Executive. Progress on Mental Health was discussed and it was agreed to form a Task and Finish Group on the issue. Finally, the two Task and Finish Groups on Scrutiny Arrangements and Data Security Policy reported on their activities.

410.

Updates from Outside Bodies

VERBAL updates are to be provided by Members serving as representatives on the following outside bodies:

 

-        Home-Start Watford & Three Rivers and Home-Start Herts - Councillor Lambert

-        Herts Young Homeless - Councillor M Sachdev

-        Local Government Association - Councillor Bright

-        Potters Bar Historical Society - Councillor Myers.

 

The Constitution provides for up to 2 minutes per update, followed by responses to any questions arising.

Additional documents:

Minutes:

The following Members, appointed as Council representatives on outside bodies, gave a verbal report on the activities of their respective organisations:

- Home-Start Watford & Three Rivers and Home-Start Herts by Councillor Lambert;

- Herts Young Homeless by Councillor M Sachdev;

- Local Government Association by Councillor Bright.

 

The Mayor advised that as Councillor Myers was unable to attend tonight’s meeting his update on the Potters Bar Historical Society would be made to a future meeting.

 

RESOLVED that the verbal reports be noted.

411.

Questions from Members of the Council pdf icon PDF 64 KB

To deal with the ATTACHED seven Questions from Members.

Additional documents:

Minutes:

Seven questions had been received from Members of the Council.

 

CQ2020-01 from Councillor Butler on advertising boards. The Portfolioholder responded that £10,908.62 had been received in 2019/20.

 

CQ2020-02 from Councillor Butler on green bins. The Portfolioholder responded that approximately 36 500 bins had been collected fortnightly. In a supplementary question, Councillor Butler queried how many green bins for green waste had been collected and if they would remain uncharged. The Portfolioholder replied that he would find out the information and forward it to Councillor Butler.

 

CQ2020-03 from Councillor Challice on Veganuary. The Leader responded that although Veganuary was not a public health endorsed campaign, the Council had promoted it in line with other Hertfordshire authorities. Hertsmere supported healthy living options, such as the introduction of Healthy Hubs across the district. In a supplementary question, Councillor Challice asked if the Civic Dinner would be vegan. The Leader replied that the Civic Dinner was under the purview of the Mayor.

 

CQ2020-04 from Councillor Challice on trees. The Portfolioholder responded that there was an annual winter schedule for tree planting and that trees were felled if identified as unsafe or diseased.

 

CQ2020-05 from Councillor Newmark on the Planning Peer Review. The Portfolioholder responded that Reviews were a helpful method of identifying areas of excellence and of improvement. The Review had not indicated a failure of the service but suggested aspirational improvements, so a comprehensive Action Plan had been drawn up and good progress was being made. The Portfolioholder highlighted the range of work and income generated by the service and thanked Officers for their hard work. In a supplementary question, Councillor Newmark queried if the service was being outsourced. The Portfolioholder replied that this was not being considered.

 

CQ2020-06 from Councillor Newmark on the NHS Hub. The Leader responded that since negotiations commenced in 2016 and Hertsmere Council had allocated the necessary funding and planning support, the NHS had experienced various changes of priority. Whilst the NHS clarified its current position the Hub would remain on hold. In a supplementary question, Councillor Newmark suggested that although the Council was not responsible for healthcare it could convene a meeting with health leaders to deliver NHS provision. The Leader replied that the Council did act as a conduit, in particular via the Local Strategic Partnership.

 

CQ2020-07 from Councillor Newmark on Hertsmere Development Limited. The Leader responded that he and the Managing Director had authority to transfer sites as per the HDL Business Plan.  Further, the Executive had delegated authority to loan HDL up to £50m over the life of the Business Plan. The Council had taken advice from an independent consultant and accountancy firm on the most tax efficient way to structure the transfers, which was likely to be in March 2020.

During consideration of the preceding item, as it was 10.30pm, in accordance with Constitution Procedural Rules, the meeting agreed to finish considering the item under debate and thereafter dealt with all remaining agenda items under the guillotine procedure.

Additional documents:

412.

Notices of Motion pdf icon PDF 60 KB

To deal with the ATTACHED Notice of Motion.

Additional documents:

Minutes:

The Notice of Motion was not reached within the time limit provided in the Council Procedure Rules and therefore fell.

413.

Opposition Business pdf icon PDF 102 KB

To deal with the ATTACHED Opposition Business Motion submitted by the Labour Group Leader.

Additional documents:

Minutes:

Opposition Business was not reached within the time limit provided in the Council Procedure Rules and therefore fell.

414.

Date of Next Meeting

The next meeting is scheduled for 26 February 2020.

Additional documents:

Minutes:

The next meeting was scheduled for 26 February 2020.