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Agenda and minutes

Venue: Committee Rooms A and B, Civic Offices, Elstree Way, Borehamwood

Contact: Democratic Services  020 8207 7550

Items
No. Item

119.

MEMBERSHIP

To receive details of any changes in membership of this Committee notified since the agenda was printed.

 

Minutes:

There was no substitute Members for the meeting.

120.

COMMUNICATIONS AND APOLOGIES

(a)       Communications (if any) relating to business on the agenda.

 

(b)       Apologies for absence.

 

(c)        To receive presentations (if any) made in pursuance of a petition in accordance with the Council’s Constitution.

 

No presentation shall exceed five minutes and consideration of the subject matter will normally take place at the next ordinary scheduled meeting of the Committee and not at this meeting.

 

Minutes:

The Chairman welcomed Members to the meeting, which was being held in the new staff room and roof terrace which was in the process of being relocated to the second floor.  Refurbishment of the room was due to commence in the next few days.

 

Apologies for absence had been received from Councillor Barker.

121.

DECLARATIONS OF INTEREST

Members are required to declare any disclosable pecuniary interests they or their spouse/partner have in any matter which is to be considered at this meeting.  Members must also declare any other pecuniary or non-pecuniary interests they have in any matter to be considered at this meeting. The responsibility for declaring an interest rests solely with the member concerned.

 

Members must clearly state to the meeting the existence and nature of any disclosable pecuniary interest, other pecuniary interest or non‑pecuniary interest and the agenda item(s) to which it/they apply.

 

Disclosable Pecuniary Interests are prescribed by the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 as follows;

 

Employment, office, trade, profession or vocation

Any employment, office, trade, profession or vocation carried on for profit or gain.

 

 

 

Sponsorship

Any payment or provision of any other financial benefit (other than from the relevant authority) made or provided within the relevant period in respect of any expenses incurred by a member in carrying out duties as a member, or towards your election expenses. This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

 

Contracts

Any contract which is made between the relevant person (or a body in which the relevant person has a beneficial interest) and the relevant authority— (a) under which goods or services are to be provided or works are to be executed; and (b) which has not been fully discharged.

 

 

Land

Any beneficial interest in land which is within the area of the relevant authority.

 

 

Licences

Any licence (alone or jointly with others) to occupy land in the area of the relevant authority for a month or longer.

 

Corporate tenancies

Any tenancy where (to the member’s knowledge) - (a) the landlord is the relevant authority; and (b) the tenant is a body in which the relevant person has a beneficial interest.

 

 

Securities

Any beneficial interest in securities of a body where - (a) that body (to the member’s knowledge) has a place of business or land in the area of the relevant authority; and (b) either (i) the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or
(ii) if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In cases of disclosable pecuniary interest, Members must withdraw from the meeting room while the matter is being considered.

 

 

Minutes:

No Members had an interest to declare in any of the items of business on the agenda.

122.

MINUTES pdf icon PDF 90 KB

To confirm and sign the minutes of the meeting of the Committee held on 30 April 2019 and 15 May 2019.

 

Additional documents:

Minutes:

The minutes of the meetings of the Committee held on 30 April 2019 and 15 May 2019 were approved and signed as a correct record.

123.

WORKFORCE PLAN 2019/20 pdf icon PDF 149 KB

The Head of Human Resources and Customer Services to give an oral update on the Workforce Plan 2019/20. The Workforce Development Action Plan is ATTACHED.

Minutes:

The Committee received a verbal update on the Workforce Plan 2019/20 from the Head of Human Resources and Customer Services. 

 

Members then considered the Workforce Development Action Plan 2019/20 which incorporated feedback received from the Committee and other stakeholders at its meeting on 30 April 2019. 

 

Members noted that feedback received following staff consultation had also been incorporated into the updated Action Plan.

 

The view was expressed by Members that reference to LGBTQ be included in the updated Workforce Plan 2019/20.

 

RESOLVED

 

1.    That the Updated Workforce Development Action Plan 2019/20 be noted and approved.

 

2.    That LGBTQ be referenced in the Workforce Plan 2019/20.

124.

EMPLOYEES SAFEGUARDING DUTY pdf icon PDF 83 KB

To AGREE the wording to be included in job descriptions regarding the duty all employees have for safeguarding children and vulnerable adults.

 

Minutes:

The Committee considered the recommended wording for inclusion in job descriptions regarding the duty of all employees to safeguard children and vulnerable adults.

 

Members were of the view that safeguarding training for all elected Members of the Council be made available and encouraged to attend.

 

RESOLVED

 

1.    That the wording regarding the duty that all employees have for safeguarding children and vulnerable adults as set out in paragraph 3.1 of the report be approved and included in job descriptions.

 

2.    That safeguarding training be made available to all elected Members of the Council as soon as practically possible and that they be encouraged to attend.

 

 

125.

SICKNESS ABSENCE MANAGEMENT POLICY pdf icon PDF 82 KB

To AGREE the revised Sickness Absence Management Policy ATTACHED as Appendix A to the report.

Additional documents:

Minutes:

Members considered the Sickness Absence Management Policy which had been revised as part of a scheduled three year review.

 

RESOLVED that the revised Sickness Absence Management Policy, attached as Appendix A to the report, be approved.

 

 

126.

ANY OTHER NON-CONFIDENTIAL BUSINESS WHICH THE CHAIRMAN CONSIDERS URGENT

In accordance with S100B(4) of the Local Government Act 1972, amended by the Access to Information Act of 1985, no urgent business may be raised unless it has been approved by the Chairman.  The item and reason for urgency must be announced at the start of the meeting.

 

Minutes:

There was none.

127.

DATE OF NEXT MEETING

The next meeting of the Committee is scheduled to take place on Wednesday 2 October 2019 at the conclusion of the Local Joint Committee.

 

Minutes:

Noted that the next scheduled meeting of the Committee was due to take place on Wednesday, 2 October 2019 at the Civic Offices, Elstree Way, Borehamwood.

128.

EXCLUSION OF PUBLIC

Recommendation that under S100A(4) Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I, Schedule 12A to the said Act:-

 

Part II Agenda Item                                       Paragraphs in

                                                                             Schedule 12A

 

1.     Minutes of the LJC meeting held on         1, 2 and 4
30 April 2019

2.     Stand-by Policy from East of England      1, 2 and 4
Local Government Association (EELGA)

3.     Sickness Absence Management               1, 2 and 4

Minutes:

RESOLVED that, under Section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I, Schedule 12A to the said Act:-

 

Part II Agenda Item                                      Paragraphs in Schedule 12A

 

1.     Minutes of the LJC Meeting held on                     1, 2 and 4

30  April 2019    

 

2.    Sickness Absence Management                           1, 2 and 4

 

              

 

129.

MINUTES OF LOCAL JOINT COMMITTEE - 30 APRIL 2019

To note the minutes of the meeting of the Local Joint Committee held on 30 April 2019.

Minutes:

The minutes of the Local Joint Committee meeting held on 30 April 2019 were noted.

 

130.

SICKNESS ABSENCE MANAGEMENT

Report of Officers

Minutes:

The report of Officers detailed levels of Sickness Absence during 2018/19 and highlighted the outturns for May 2019.  The report also set out the actions being taken to improve sickness absence levels.

 

RESOLVED that the analysis of sickness absence levels and the absence management actions being taken be noted.