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Agenda and minutes

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Items
No. Item

351.

Membership

To receive details of any changes in membership of this Committee notified since the agenda was printed.

 

Minutes:

Councillor R Butler had replaced Councillor Newmark as a Member of the Committee and Councillor Turner had replaced Councillor Davis.

 

 

352.

Communications and apologies

(a)       Communications (if any) relating to business on the agenda.

 

(b)       Apologies for absence.

 

(c)        To receive presentations (if any) made in pursuance of a petition in accordance with the Council’s Constitution.

 

No presentation shall exceed five minutes and consideration of the subject matter will normally take place at the next ordinary scheduled meeting of the Committee and not at this meeting.

 

Minutes:

Apologies for absence were received from Councillor Goldstein.

 

 

353.

Declarations of Interest

Members are required to declare any disclosable pecuniary interests they or their spouse/partner have in any matter which is to be considered at this meeting.  Members must also declare any other pecuniary or non-pecuniary interests they have in any matter to be considered at this meeting. The responsibility for declaring an interest rests solely with the member concerned.

 

Members must clearly state to the meeting the existence and nature of any disclosable pecuniary interest, other pecuniary interest or non‑pecuniary interest and the agenda item(s) to which it/they apply.

 

Disclosable Pecuniary Interests are prescribed by the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 as follows;

 

Employment, office, trade, profession or vocation

Any employment, office, trade, profession or vocation carried on for profit or gain.

 

 

 

Sponsorship

Any payment or provision of any other financial benefit (other than from the relevant authority) made or provided within the relevant period in respect of any expenses incurred by a member in carrying out duties as a member, or towards your election expenses. This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

 

Contracts

Any contract which is made between the relevant person (or a body in which the relevant person has a beneficial interest) and the relevant authority— (a) under which goods or services are to be provided or works are to be executed; and (b) which has not been fully discharged.

 

 

Land

Any beneficial interest in land which is within the area of the relevant authority.

 

 

Licences

Any licence (alone or jointly with others) to occupy land in the area of the relevant authority for a month or longer.

 

Corporate tenancies

Any tenancy where (to the member’s knowledge) - (a) the landlord is the relevant authority; and (b) the tenant is a body in which the relevant person has a beneficial interest.

 

 

Securities

Any beneficial interest in securities of a body where - (a) that body (to the member’s knowledge) has a place of business or land in the area of the relevant authority; and (b) either (i) the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or
(ii) if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In cases of disclosable pecuniary interest, Members must withdraw from the meeting room while the matter is being considered.

 

 

Minutes:

No Members had an interest to declare in any of the items of business on the agenda.

354.

Minutes pdf icon PDF 112 KB

To confirm and sign the minutes of the meeting of the Committee held on 18 September 2018.

 

Minutes:

The minutes of the meeting of the Committee held on 18 September 2018 were approved and signed as a correct record.

 

 

355.

Consultation on Draft Workforce Strategy 2019 to 2021 pdf icon PDF 95 KB

To approve the revised Workforce Strategy, following consultation with staff and other stakeholders, for recommendation to the Council on 23 January 2019.

 

Additional documents:

Minutes:

The Committee was asked to approve the revised Workforce Strategy, following consultation with staff and other stakeholders, for recommendation to the Council in January 2019.

 

Members noted the presentation of this report to the Local Joint Committee and its discussion as set out below:

 

“The Head of HR and Customer Services reported that, since the last LJC meeting, HR had conducted a series of meetings attended by over 120 employees.  These included four ‘all staff’ briefings led by herself and attended by 80 staff and four focus groups held with the HR Advisers covering a range of issues (well-being, agile working, staff rest area facilities, waste depot facilities, recruitment & retention and appraisals).  She said that some bespoke consultation was   planned with staff at the depot, adding that one request had been for an upgrade of the garden area.

 

The Head of HR and Customer Services then took the Committee through the staff consultation feedback at report Appendix B and reported on the response of Chief Officers as follows:

 

Well-being

 

·             Vouchers for zero sickness were good but, together with the triggers, might mean staff attended when sick.  The Head of HR and Customer Services had suggested that some flexibility be allowed whereby staff could work from home.  Chief Officers had advised that some suitable criteria needed to be set.

 

·             Shower facilities onsite.  The Head of HR and Customer Services advised that staff would need to negotiate with Parking Services for use of the shower downstairs and suggested that the large toilet facility in this area, currently used for storage, could be converted into a wetroom.

 

·             Problems with air conditioning, ventilation and heating and tinted coating on sunny side windows.  The Head of HR and Customer Services reported that staff were advised to close the blinds. 

    

·             More secure cycle storage facilities.  The Head of HR and Customer Services advised that the idea of putting a cage round the existing cycle area could be investigated.

 

·             Vending machines/provision of fresh fruit.  The Head of HR and Customer Services advised that Officers would looking into the content of the vending machines as staff, whilst welcoming the facility, had asked for some more healthy options aside from crisps.  She said that the request for free fresh fruit was refused but she planned to provide some winter ‘rescue packs’ in the kitchen fridges consisting of lemon, honey and ginger.

   

       

Staff rest area facilities

 

·             In terms of overlooking to and from the flats opposite the offices, she said that protective coating could be used on the windows of the new staff room and she suggested adding some extra tall plants as well.

 

·             Breakout areas for quiet working.  The Head of HR and Customer Services confirmed that the intention was to generally upgrade the working environment and that these would be possible.  She added that she was not in favour of cinema style rows of desks that were used by some other authorities.  Members of the Committee expressed their strong agreement with this view.

 

Agile working

 

·             The Head  ...  view the full minutes text for item 355.

356.

Date of next meeting

The next meeting of the Committee is scheduled to take place on Tuesday 12 February 2019 at the conclusion of the Local Joint Committee meeting.

 

Minutes:

Noted that the next meeting of the Committee was scheduled to take place on Tuesday 12 February 2019 at the Civic Offices, Elstree Way, Borehamwood.

 

357.

Exclusion of public

Recommendation that, under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I, Schedule 12A to the said Act:-

 

Part II Agenda Item                                          Paragraphs in Schedule 12A

 

1.      Minutes of the LJC meeting held on                          1, 2 and 4

      18 September 2018

 

2.        Sickness Absence Management                              1, 2 and 4

 

Minutes:

RESOLVED that, under Section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I, Schedule 12A to the said Act:-

 

Part II Agenda Item                               Paragraphs in Schedule 12A

 

1.       Minutes of the LJC Meeting held on                      1, 2 and 4

18   September  2018   

 

2.   Sickness Absence Management                           1, 2 and 4

 

358.

Minutes of Local Joint Committee - 18 September 2018

To note the minutes of the meeting of the Local Joint Committee held on 18 September 2018.

 

Minutes:

The minutes of the Local Joint Committee meeting held on 18 September 2018 were noted.

 

359.

Sickness Absence Management

Report of Officers.

 

Minutes:

Report PER/18/20 provided details of sickness absence levels in the Council for the 12-month period ending 31 October 2018 and outlined the actions being taken to improve the levels.

 

Members noted the presentation of this report to the Local Joint Committee as set out below:

 

“The Head of HR and Customer Services was pleased to report that, whilst sickness absence levels in October had risen slightly compared to the previous month, they had fallen since this time last year.  She said that the cumulative figures at Appendix B showed that the 12-month rolling average for short term sickness was 3.51 which was still hovering around the target of 3.5.  She advised that there were six long term cases recorded in October 2018 which had increased to seven by the end of that month, most of which were being referred to Occupational Health.  The Head of HR and Customer Services also advised that the range of health and wellbeing initiatives detailed in report section 5.2 had been popular and well patronised.

 

In response to a question, the HR Adviser reported that in the vicinity of 70 staff had achieved nil sickness absence in the rolling year.

 

The Head of HR and Customer Services emphasised that levels of sickness absence were monitored regularly with the information going to the Chief Officer Board on a monthly basis.”

 

Responding to Members’ questions, the Head of HR and Customer Services supplied further details on the confidential case information provided in Appendix A of the Personnel Committee report.

 

RESOLVED that the analysis of sickness absence levels and the absence management actions taken, be noted.

 

 

The Chairman thanked Members and Officers for their hard work during the course of the year and wished them all a Merry Christmas.