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Agenda and minutes

Venue: Committee Rooms A and B, Civic Offices, Elstree Way, Borehamwood

Contact: Democratic Services 

Items
No. Item

552.

Membership

To receive details of any changes in membership of this Committee notified since the agenda was printed.

Minutes:

Noted that, since the publication of the agenda, there had been no changes to the membership of the Committee.

 

553.

Communications and apologies

(a)            Communications (if any) relating to business on the agenda.

 

(b)            Apologies for absence.

 

(c)        To receive presentations (if any) made in pursuance of a petition in accordance with the Council’s Constitution.

 

No presentation shall exceed five minutes and consideration of the subject matter will normally take place at the next ordinary scheduled meeting of the Committee and not at this meeting.

Minutes:

The Vice-Chairman, Councillor Swerling, welcomed Members and Officers to the meeting and reported the receipt of apologies for absence from Councillor Davis.

 

On behalf of the Committee, Councillor Swerling took the opportunity to thank the former Chairman, Councillor Swallow, for all her hard work and contribution to the smooth running of the Personnel Committee.  She said that she was sorry that Councillor Swallow was no longer a Member of the Council and she wished her well for the future.

 

In turn, the Head of HR and Customer Services, on behalf of Officers, thanked Councillor Swerling for assuming chairmanship of the Committee at short notice.

 

554.

Declarations of Interest

Members are required to declare any disclosable pecuniary interests they or their spouse/partner have in any matter which is to be considered at this meeting.  Members must also declare any other pecuniary or non-pecuniary interests they have in any matter to be considered at this meeting. The responsibility for declaring an interest rests solely with the member concerned.

 

Members must clearly state to the meeting the existence and nature of any disclosable pecuniary interest, other pecuniary interest or non‑pecuniary interest and the agenda item(s) to which it/they apply.

 

Disclosable Pecuniary Interests are prescribed by the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 as follows;

 

Employment, office, trade, profession or vocation

Any employment, office, trade, profession or vocation carried on for profit or gain.

 

 

 

Sponsorship

Any payment or provision of any other financial benefit (other than from the relevant authority) made or provided within the relevant period in respect of any expenses incurred by a member in carrying out duties as a member, or towards your election expenses. This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

 

Contracts

Any contract which is made between the relevant person (or a body in which the relevant person has a beneficial interest) and the relevant authority— (a) under which goods or services are to be provided or works are to be executed; and (b) which has not been fully discharged.

 

 

Land

Any beneficial interest in land which is within the area of the relevant authority.

 

 

Licences

Any licence (alone or jointly with others) to occupy land in the area of the relevant authority for a month or longer.

 

Corporate tenancies

Any tenancy where (to the member’s knowledge) - (a) the landlord is the relevant authority; and (b) the tenant is a body in which the relevant person has a beneficial interest.

 

 

Securities

Any beneficial interest in securities of a body where - (a) that body (to the member’s knowledge) has a place of business or land in the area of the relevant authority; and (b) either (i) the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or
(ii) if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In cases of disclosable pecuniary interest, Members must withdraw from the meeting room while the matter is being considered.

 

 

Minutes:

No Members had an interest to declare in any of the items of business on the agenda.

555.

Minutes pdf icon PDF 103 KB

To confirm and sign the minutes of the meeting of the Committee held on 21 February 2017.

 

Minutes:

The minutes of the meeting of the Committee held on 21 February 2017 were approved and signed as a correct record.

 

 

556.

Update on Investors in People Inspection pdf icon PDF 77 KB

The report updates the Committee on the results of the Investors in People Assessment carried out during March 2017.

 

Additional documents:

Minutes:

 

Report PER/17/10 set out an update on the results of the Investors in People Assessment carried out during March 2017.

 

Members noted the presentation of this report to the Local Joint Committee and its discussion as set out below:

 

“The HR Operations Manager explained that the assessment had been carried over a five-day period in March.  The assessor had interviewed a total of 41 members of staff at all levels within the Council, following which he had met with her and the Head of HR and Customer Services to give feedback. 

         

Responding to a Councillor’s question about the timing of the next assessment, the HR Operations Manager confirmed that this would take place in three years’ time and be based on the new standard.  The Head of HR and Customer Services pointed out that, as before, a light touch assessment would also be undertaken at the midway   point   after 18 months.  The HR Operations Manager added that the future new model assessment and award would also come at a   greater cost.

 

The Chairman referred the Committee to agenda page 30 in           particular, which gave a summary of the assessments results and the Council’s meeting of the evidence requirements and opportunities for improvement, showing an overall very good performance.”

 

The HR Operations Manager pointed out that the assessor had been invited to attend the following meeting of the Personnel Committee in June to give full feedback (report paragraph 2.7 refers).  In response to a Member’s suggestion, the Head of HR and Customer Services agreed that the assessor could be invited to the meeting of the Local Joint Committee which took place on the same date prior to the Personnel Committee meeting.

 

RESOLVED that:

 

1.     the results of the Investors in People Assessment carried out during March 2017 be noted; and

 

2.     an invitation be extended to the assessor to attend the Local Joint Committee meeting on 28 June 2017.

 

(Action:  HR Operations Manager)

 

557.

Date of next meeting

The next meeting of the Committee is scheduled to take place on Wednesday 28 June 2017 at the conclusion of the Local Joint Committee meeting.

 

Minutes:

Noted that the next meeting of the Committee was scheduled to take place on Wednesday, 28 June 2017 at the Civic Offices, Elstree Way, Borehamwood.

 

558.

Exclusion of public

Recommendation that, under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I, Schedule 12A to the said Act:-

 

Part II Agenda Item                                                             Paragraphs in

                                                                                                    Schedule 12A

 

1.       Minutes of the LJC meeting held on                                  1, 2 and 4      

21 February 2017                                                         

 

2.       Sickness Absence Management                                        1, 2 and 4

 

3.       Organisational Review Update                                          1, 2, 3 and 4        

 

Minutes:

RESOLVED that, under Section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I, Schedule 12A to the said Act:-

 

Part II Agenda Item                               Paragraphs in Schedule 12A

 

1.      Minutes of the LJC Meeting held on                                 1, 2 and 4

21 February 2017                                               

 

2.   Sickness Absence Management                           1, 2 and 4

 

2.      Organisational Review Update                              1, 2, 3 and 4

 

559.

Minutes of Local Joint Committee - 21 February 2017

To note the minutes of the meeting of the Local Joint Committee held on 21 February 2017.

 

Minutes:

The minutes of the Local Joint Committee meeting held on 21 February 2017 were noted.

 

560.

Sickness Absence Management

Report of Officers.

 

Minutes:

Report PER/17/08 provided the Committee with details of sickness absence levels in the Council for the 12-month period ending 28 February 2017. 

 

Members noted the presentation of this report to the Local Joint Committee and its discussion as set out below:

 

“The HR Operations Manager drew the Committee’s attention to the outturn for February 2017 which was 0.55 days per FTE (full time employee), slightly up on the January figure of 0.47, and the cumulative figure for short term sickness absence in the 12-month period which was only 3.84 days per employee.  She added that there was a good chance that the target, set in April 2016, of 3.5 days per employee might be met by the end of April 2017.  She advised that the average number of sick days per employee for the rolling year was 7.10 days (Appendix B refers) and clarified that the cumulative figures in Appendix B were compiled for benchmarking purposes.  She said that these statistics showed that the Council was doing well, in relation to both the public and private sectors, the latter having sickness averages generally over 8 days per employee.

         

Further to report paragraph 2.6 regarding long term cases, the HR Operations Manager confirmed that, of the five cases at 28 February 2017, two had returned to work, one on a phased return basis, one had left the Council in March and  the remaining two cases would continue. 

         

During discussion, a Councillor asked whether any measures were in place for managing stress-related illness in future should this prove to be a problem.  The HR Operations Manager replied that careful monitoring would be undertaken via the Council’s sickness absence management system, First Care, and a stress risk assessment carried out on return to work.  The Head of HR and Customer Services advised that the Council had a good record with regard to gradual integration of staff to the work place and ongoing support following serious stress-related illness.

 

The Chairman noted that 56% of staff had a record of no sickness absence in a year.  Officers were congratulated for their involvement in helping to keep levels of sickness absence down. 

 

Another Councillor asked whether any analysis had been done of sickness absence in relation to age.  The HR Operations Manager acknowledged that, whilst the recorded levels were higher with age, account should be taken of the fact that many were employed at the Depot which itself had higher levels of sickness absence due to the nature of the work and that this factor might therefore skew the figures.”

 

Referring the Committee to the further case information provided in Appendix A of the Personnel Committee report in respect of the reasons for long term sickness absence, the HR Operations Manager provided an update on the details of each case.  She advised that sickness absence records would always necessarily vary from month to month but it was important to achieve the correct balance and she considered the overall figures at year end to be good.  The  ...  view the full minutes text for item 560.

561.

Organisational Review Update

Report of Officers.

 

Minutes:

Report PER/17/07 provided the Committee with an update on progress made with the organisational review which had commenced in 2016.

 

As a result of the drastic measures taken in 2010/11 in response to cuts in the Council’s Revenue Support Grant, a scrutiny review of Resilience and Income Generating Opportunities (RIGO) had been undertaken to address issues with the resilience and capacity of the remaining workforce.  RIGO also focussed on the need to adopt more commercial ways of working, develop a strategy to become an ‘enterprising council’ and recommended a review of the Council’s organisational structure which was approved by the Executive in June 2016.

 

Following the organisational review, a change to the Council’s management structure to delete one of the Director posts, was approved by the full Council on 17 January 2017.  Interim arrangements were introduced by the Chief Executive to deal with this change, pending further organisational review below Chief Officer level.  The Head of HR and Customer Services presented the report which detailed the interim arrangements currently in force.

 

RESOLVED that:

 

1.       progress to date with the second stage of the organisational structure review commenced in 2016/17, be noted;

 

2.       the feedback from initial consultation with staff affected by change set out in report paragraphs 3.2 to 3.4, and the steps taken by the Chief Executive in response, be noted;

 

3.       the advice sought from the East of England LGA regarding equitable pay adjustments to reflect changes to senior management job descriptions as set out in report paragraph 3.6 be noted;

 

4.       the re-designation of the post of Engineering Services and Asset Manager as Head of Asset Management and Engineering be agreed in principle for recommendation to the full Council for approval with effect from 1 April 2017; and

 

5.       a further report be brought to the next scheduled meeting of the Personnel Committee with further details of organisational changes to be proposed by the Chief Executive.

 

(Action:  Chief Executive/Head of HR and Customer Services)