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Agenda and draft minutes

Venue: Committee Rooms A and B, Civic Offices, Elstree Way, Borehamwood

Contact: Allan Siao Ming Witherick  0208 207 7806

No. Item



In accordance with the Council’s Constitution, substitutes are not permitted to this Committee.


Members noted that, as stated on the agenda, substitutes to this Committee were not permitted.


Communications and Apologies for Absence

(a)       Communications (if any) relating to business on the agenda.

(b)       Apologies for absence.

(c)        To receive presentations (if any) made in pursuance of a petition in accordance with the Council’s Constitution.


In accordance with the Standing Order:-


No presentation shall exceed five minutes and consideration of the subject matter will normally take place at the next ordinary scheduled meeting of the Committee and not at this meeting.


Apologies for absence had been received from Councillors Carter, Brown, Evans and Morris.


Declarations of interest

Members are required to declare any disclosable pecuniary interests they or their spouse/partner have in any matter which is to be considered at this meeting.  Members must also declare any other pecuniary or non-pecuniary interests they have in any matter to be considered at this meeting. The responsibility for declaring an interest rests solely with the member concerned.


Members must clearly state to the meeting the existence and nature of any disclosable pecuniary interest, other pecuniary interest or non‑pecuniary interest and the agenda item(s) to which it/they apply.


Disclosable Pecuniary Interests are prescribed by the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 as follows;


Employment, office, trade, profession or vocation

Any employment, office, trade, profession or vocation carried on for profit or gain.





Any payment or provision of any other financial benefit (other than from the relevant authority) made or provided within the relevant period in respect of any expenses incurred by a member in carrying out duties as a member, or towards your election expenses. This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.




Any contract which is made between the relevant person (or a body in which the relevant person has a beneficial interest) and the relevant authority— (a) under which goods or services are to be provided or works are to be executed; and (b) which has not been fully discharged.




Any beneficial interest in land which is within the area of the relevant authority.




Any licence (alone or jointly with others) to occupy land in the area of the relevant authority for a month or longer.


Corporate tenancies

Any tenancy where (to the member’s knowledge) - (a) the landlord is the relevant authority; and (b) the tenant is a body in which the relevant person has a beneficial interest.




Any beneficial interest in securities of a body where - (a) that body (to the member’s knowledge) has a place of business or land in the area of the relevant authority; and (b) either (i) the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or
(ii) if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.


In cases of disclosable pecuniary interest, Members must withdraw from the meeting room while the matter is being considered.



No Members had an interest to declare in relation to the agenda items for this meeting.


Minutes pdf icon PDF 8 KB

To approve and sign the ATTACHED minutes of the meeting of the Licensing Committee held on 27 September 2018 and the Special Licensing Committee meeting held on the 15 May 2019.


In accordance with the Constitution no discussion shall take place upon the minutes, except upon their accuracy.

Additional documents:


RESOLVED that the minutes of the meeting of the Licensing Committee held on 27 September 2018 and the Special Licensing Committee meeting held on the 15 May 2019 were approved and signed as a correct record.



Minutes of Licensing Sub-Committee meetings pdf icon PDF 13 KB

To receive the minutes of the Licensing Sub-Committee meeting held on 23 January 2020.

Additional documents:


The minutes of the Licensing Sub-Committee meeting held on 23 January 2020 were received and noted.


Other Licensing Matters

To receive an oral update on behalf of the Chief Environmental Health Officer in respect of other licensing matters, including:


·         any enforcement matters relating to hackney carriage and private hire;

·         any matters regarding the Licensing Act 2003


The Senior Licensing Officer gave the Committee an update on the work of the Licensing Team.  This included touching on issues such as:

1.    Where the Council had taken action against private hire licence holders which had failed to meet the requirements of the policy.  This had included situations where the licence holder had been successfully taken to court.

2.    The Council was in the process of signing up to a NAFN – National Anti-Fraud Network, which is a national information sharing licencing network which would help to combat fraud and related issues.

3.    There had been a number of requests to depart from the Council policy on vehicle licensing.  For example the policy required that Hackney Carriages vehicles had to be black, unless they were recognisable as purpose built; Private Hire Vehicles could be any colour other than black to help make clear the distinction.  The only exemptions tended to be for special vehicles where a justification could be made.  This has included executive people carriers for example who still have to carry a hire plate but did not have to display it on the outside of the vehicle.

4.    For films not classified nationally the majority have been linked to local Jewish screenings.  This had previously been completed by the Committee sitting as a whole but was now done through delegated powers with Officers and the Chair of the Committee.  There had only been one in the past year.

5.    There are moves to increase licensing hours to celebrate Victory in Japan day on the 15 August 2020 and Victory in Europe Day on the 8 and 9 May 2020.

6.    There were no updates which fell under the Gambling Act 2005.


The Committee asked questions on:

a)    For outdoor cinema events how do they police the age restrictions on films?  Officers stated that this would be down to the organisers to ensure that the films were suitable for the audience and the community.  This might be through cordoning off the screen or only using part of the park in such a way that the organiser can prevent others from viewing.  This would be made clear through the Temporary Event Notice (TEN) application form which would set out the area to be used for the activity.

b)    Whether there were concentration rules for off and on-license premises for alcohol within a given area?  Officers stated that the Council did not have a Cumulative Impact Policy.  There was a requirement to assess each application on its own merits.


Any other business which the Chair considers urgent

In accordance with S100B(4) of the Local Government Act 1972, amended by the Access to Information Act of 1985, no urgent business may be raised unless it has been approved by the Chair.  The item and reason for urgency must be announced at the start of the meeting.


There was none.


Date of next meeting

Future meetings are scheduled to take place at 10am at the Civic Offices, Elstree Way, Borehamwood, as follows:

·         01 July 2020

·         29 September 2020


Noted that the next meeting of the Committee was scheduled to be held on 01 July 2020 at the Civic Offices, Elstree Way, Borehamwood, commencing at 10 am.