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Agenda and minutes

Venue: Committee Rooms A and B, Civic Offices, Elstree Way, Borehamwood

Contact: Democratic Services  020 8207 7558

No. Item



To receive details of any changes in membership of the Committee notified since the agenda was printed.


Communications and Apologies

(a)            Communications (if any) relating to business on the agenda.


(b)            Apologies for absence.


Declarations of Interest

Members are required to declare any disclosable pecuniary interests they or their spouse/partner have in any matter which is to be considered at this meeting.  Members must also declare any other pecuniary or non-pecuniary interests they have in any matter to be considered at this meeting. The responsibility for declaring an interest rests solely with the member concerned.


Members must clearly state to the meeting the existence and nature of any disclosable pecuniary interest, other pecuniary interest or non-pecuniary interest and the agenda item(s) to which it/they apply.


Disclosable Pecuniary Interests are prescribed by the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 as follows;


Employment, office, trade,

profession or vocation           

Any employment, office, trade, profession or vocation carried on for profit or gain.



Any payment or provision of any other financial benefit (other than from the relevant authority) made or provided within the relevant period in respect of any expenses incurred by a member in carrying out duties as a member, or towards your election expenses. This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.



Any contract which is made between the relevant person (or a body in which the relevant person has a beneficial interest) and the relevant authority— (a) under which goods or services are to be provided or works are to be executed; and (b) which has not been fully discharged.



Any beneficial interest in land which is within the area of the relevant authority.



Any licence (alone or jointly with others) to occupy land in the area of the relevant authority for a month or longer.


Corporate tenancies

Any tenancy where (to the member’s knowledge) - (a) the landlord is the relevant authority; and (b) the tenant is a body in which the relevant person has a beneficial interest.



Any beneficial interest in securities of a body where - (a) that body (to the member’s knowledge) has a place of business or land in the area of the relevant authority; and (b) either (i) the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or (ii) if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.



In cases of disclosable pecuniary interest, Members must withdraw from the meeting room while the matter is being considered.



No Members had an interest to declare in relation to the items of business on the agenda for the meeting.


Minutes pdf icon PDF 67 KB

To confirm and sign the minutes of the meeting of the Committee held on 19 July 2012.


In accordance with the Constitution, no discussion shall take place upon the minutes, except upon their accuracy.



Internal Audit Progress Report (SIAS) pdf icon PDF 268 KB

Report A/12/30 provides information on progress made by SIAS in delivering the 2012/13 Internal Audit Plan; findings for the 5 July to 14 September period: proposed amendments to the approved Audit Plan; the implementation status of previously agreed Audit recommendations, and an update on performance management information as at 14 September 2012.



Anti-Fruad report pdf icon PDF 79 KB

Report A/12/21 provides the Committee with information on the performance of the Anti-Fraud Team between July to August 2012.


Additional documents:


Risk Management pdf icon PDF 188 KB

Report A/12/28 updates the Risk Management Strategy and Policy Guidelines and proposes that the Risk Management Strategy and Risk Management Guide be submitted to Council for approval.


Additional documents:


External Auditors Recommendations - officers update. pdf icon PDF 81 KB

This report advises Members of progress made with the implementation of recommendations made by the Council’s external auditors.


Additional documents:


Implementation of new Revenue and Benefits System pdf icon PDF 139 KB

Report A/12/34 highlights the key issues arising from a review by Grant Thornton of the new Revenues and Benefits System.



Review of the Council's Arrangements for Securing Financial Resilience pdf icon PDF 687 KB

This report by Grant Thornton assesses whether the Council has in place robust financial systems and processes to achieve financial resilience, and concludes that the current arrangements are adequate.



Report to those Charged with Governance pdf icon PDF 190 KB

The purpose of this report by Grant Thornton is to highlight the key issues affecting the Council’s results and the preparation of the Council’s financial statement for the year ended 31 March 2012.



Presentation and Approval of Statement of Accounts for 2011/12 pdf icon PDF 121 KB

Report A/12/29 reports the Council’s Statement of Accounts 2011/12 for approval by the Committee following completion of the external audit.


Additional documents:


Date of Next Meeting

The next meeting of the Committee is scheduled to take place on 7 January 2013 at 7.30 p.m. in the Civic Offices, Elstree Way, Borehamwood.