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Agenda

Venue: Committee Rooms A, B and C, Civic Offices, Elstree Way, Borehamwood

Contact: Allan Siao Ming Witherick  020 8207 7806

Items
No. Item

1.

Membership

To receive details of any change in Membership of this Committee notified since the agenda was printed.

2.

Communications and Apologies for Absence

(a) Communications (if any) relating to business on the agenda.

(b) Apologies for absence.

3.

Declarations of Interest

Members are required to declare any disclosable pecuniary interests they or their spouse/partner have in any matter which is to be considered at this meeting.  Members must also declare any other pecuniary or non-pecuniary interests they have in any matter to be considered at this meeting. The responsibility for declaring an interest rests solely with the member concerned.

 

Members must clearly state to the meeting the existence and nature of any disclosable pecuniary interest, other pecuniary interest or non-pecuniary interest and the agenda item(s) to which it/they apply.

 

Disclosable Pecuniary Interests are prescribed by the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 as follows;

 

Employment, office, trade, profession or vocation

 

Any employment, office, trade, profession or vocation carried on for profit or gain.

 

Sponsorship

 

Any payment or provision of any other financial benefit (other than from the relevant authority) made or provided within the relevant period in respect of any expenses incurred by a member in carrying out duties as a member, or towards your election expenses. This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

Contracts

 

Any contract which is made between the relevant person (and a body in which the relevant person has a beneficial interest) and the relevant authority— (a) under which goods or services are to be provided or works are to be executed; and (b) which has not been fully discharged.

 

Land

 

Any beneficial interest in land which is within the area of the relevant authority.

 

Licences

 

Any licence (alone or jointly with others) to occupy land in the area of the relevant authority for a month or longer.

 

Corporate tenancies

 

Any tenancy where (to the member’s knowledge) - (a) the landlord is the relevant authority; and (b) the tenant is a body in which the relevant person has a beneficial interest.

 

Securities

 

Any beneficial interest in securities of a body where - (a) that body (to the member’s knowledge) has a place of business or land in the area of the relevant authority; and (b) either (i) the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or (ii) if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In cases of disclosable pecuniary interest, Members must withdraw from the meeting room while the matter is being considered.

 

4.

Minutes pdf icon PDF 124 KB

To confirm and sign the minutes of the meeting of the Committee held on 30 May 2019.

 

In accordance with the Constitution, no discussion shall take place upon the minutes, except upon their accuracy.

5.

Anti-Fraud Annual Report 2018/19 - (SAFS) pdf icon PDF 235 KB

This report provides details of the Anti-Fraud Report 2018/19 and performance of this service against the Anti-Fraud Plan 2019/20.

Additional documents:

6.

External Audit Results Report 2018/19 pdf icon PDF 5 MB

The National Audit Office’s Code of Audit Practice (the Code) requires the Council’s external auditors to report to those charged with governance – the Audit Committee – on the work they have carried out to discharge their statutory audit responsibilities together with any governance issues identified. The report TO FOLLOW summarises the findings from the Ernst and Young 2018/19 audit.

7.

Presentation and approval of Statement of Accounts 2018/19 pdf icon PDF 284 KB

This report submits the Council’s Statement of Accounts 2018/19 for approval by the Committee following completion of the external audit and is TO FOLLOW.

Additional documents:

8.

Progress Report - Shared Internal Audit Services (SIAS) pdf icon PDF 600 KB

This report provides the Committee with:

a)    the progress made by the Shared Internal Audit Service (SIAS) in delivering the Council’s 2019/20 Internal Audit Plan as at 12 July 2019,

b)    changes to the 2019/20 Audit Plan,

c)    the implementation status of previously agreed audit recommendations,

d)    an update on performance management information as at 12 July 2019.

9.

Annual Report 2018/19 (SIAS) pdf icon PDF 2 MB

The Shared Internal Audit Service Annual report provides detail on the activity of the Service in the 2018/19 financial year.

10.

Treasury Management Outturn Report and Actual Prudential Indicators 2018/19 pdf icon PDF 90 KB

This report provides Members with an annual review of the performance of the treasury management function including prudential indicators during 2018/19.

Additional documents:

11.

Risk Management Progress Update pdf icon PDF 158 KB

This report reviews and updates the Strategic Risks facing this Authority.

Additional documents:

12.

Governance of Council owned companies pdf icon PDF 107 KB

For the report and Action Plan recommendations of the Shared Internal Audit Service in relation to the Governance of Council Owned Companies as set out in Appendix A, be noted and referred to the Executive for consideration.

Additional documents:

13.

Dates of Future Meetings

Future meetings are scheduled to take place at 7.30pm at the Civic Offices, Elstree Way, Borehamwood, as follows:

·         24 October 2019

·         29 January 2020

·         27 May 2020

·         30 July 2020