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Agenda and minutes

Venue: Committee Rooms A and B, Civic Offices, Elstree Way, Borehamwood

Contact: Ms Rehill, Democratic Services 

Items
No. Item

223.

Membership

Substitutes are not permitted to this Committee, unless a Member of the Committee has been unable to attend meetings for a period of three months or longer.

Minutes:

Substitutes are not permitted for this Committee.

224.

Communications and apologies

(a) Communications (if any) relating to business on the agenda.

 

(b) Apologies for absence.

Minutes:

Apologies for absence were received from Councillors Griffin and Wayne.

 

The Committee agreed to take agenda item 8 after the minutes.

225.

Declarations of interests (if any)

Members are required to declare any Disclosable Pecuniary Interests they or their spouse/partner have in any matter which is to be considered at this meeting.  Members must also declare any other pecuniary or non-pecuniary interests they have in any matter to be considered at this meeting. The responsibility for declaring an interest rests solely with the member concerned.

 

Members must clearly state to the meeting the existence and nature of any Disclosable Pecuniary Interest, other pecuniary interest or non‑pecuniary interest and the agenda item(s) to which it/they apply.

 

Disclosable Pecuniary Interests are prescribed by the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 as follows:

 

a.     Employment, office, trade, profession or vocation

Any employment, office, trade, profession or vocation carried on for profit or gain.

 

b.     Sponsorship

Any payment or provision of any other financial benefit (other than from the relevant authority) made or provided within the relevant period in respect of any expenses incurred by a member in carrying out duties as a member, or towards your election expenses. This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

c.     Contracts

Any contract which is made between the relevant person (or a body in which the relevant person has a beneficial interest) and the relevant authority— (a) under which goods or services are to be provided or works are to be executed; and (b) which has not been fully discharged.

 

d.     Land

Any beneficial interest in land which is within the area of the relevant authority.

 

e.     Licences

Any licence (alone or jointly with others) to occupy land in the area of the relevant authority for a month or longer.

 

f.      Corporate tenancies

Any tenancy where (to the member’s knowledge) - (a) the landlord is the relevant authority; and (b) the tenant is a body in which the relevant person has a beneficial interest.

 

g.     Securities

Any beneficial interest in securities of a body where –

(a)    that body (to the member’s knowledge) has a place of business or land in the area of the relevant authority; and

(b) either (i) the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or
(ii) if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In cases of Disclosable Pecuniary Interest, Members must withdraw from the meeting room while the matter is being considered.

Minutes:

There were none.

226.

Minutes of the previous meeting pdf icon PDF 67 KB

To confirm and sign the minutes of the meeting held on 29 July 2014.

 

In accordance with the Constitution no discussion shall take place upon the minutes, except upon their accuracy.

Minutes:

RESOLVED that the minutes of the meeting held on 29 July 2014 be approved and signed as a correct record.

227.

Financial Monitoring (regular item) pdf icon PDF 94 KB

 To consider the ATTACHED update.

Minutes:

The Head of Finance was in attendance for this item.

 

The key points of the report were presented. The Committee commented that performance had turned around and that most budgets now had a favourable status.

 

RESOLVED that the report be noted.

228.

Business Rates Pooling update

To receive a VERBAL update.

Minutes:

The Head of Finance was in attendance for this item.

 

A full debate was held on the implications of the new Business Rate Pooling arrangements. The Committee appreciated that pooling was a risk for Hertsmere and concluded that the level of uncertainty about the pooling arrangements meant that the risks outweighed the potential benefits of joining a pool. Officers would check if Hertsmere made nominations to the Valuation Tribunal.

Action by: Head of Finance

 

RESOLVED that the briefing be noted and that it would be imprudent for Hertsmere Council to join the Business Rate Pool this coming year.

Action by: Head of Finance

229.

Workforce Strategy pdf icon PDF 47 KB

To consider the ATTACHED report.

Additional documents:

Minutes:

The Head of HR and Customer Services was in attendance for this item.

 

The key points of the report were presented and a number of points discussed, including:

-        the Committee suggested that the Silver Standard should be promoted.

-        the Committee commented that staff churn was high within Planning and there was no clear departmental leadership.

 

RESOLVED that the report be noted.

230.

Performance monitoring - Quarter 1 2014-15 pdf icon PDF 180 KB

To consider the ATTACHED quarterly report.

Additional documents:

Minutes:

The Head of Partnerships and Community Engagement and Head of Finance were in attendance for this item.

 

The key points of the report were highlighted and a number of points discussed, including:

-        there were 7 green, 3 red and 1 amber indicators.

-        IS indicators were now included. The Committee queried whether the targets were set too low. Officers agreed to look again at the levels and reset if necessary.

Action by: Head of Finance

-        the rolling 12-month cycle for staff sickness was a more informative indicator.

 

RESOLVED that the report be noted.

231.

Social Infrastructure Scrutiny Review - Final Report pdf icon PDF 4 MB

To approve the ATTACHED final report and agree its dissemination.

 

The University has provided a report and a summary on each of the four settlements of Elstree & Borehamwood, Bushey, Potters Bar and Radlett & Shenley.

Additional documents:

Minutes:

The Committee considered the final report which had been updated following comments at a previous Committee meeting. The Committee suggested that the University be asked to provide recommendations for addressing the issues raised.

 

RESOLVED that the updated report be noted and circulated to Planning Officers as the data would be useful for policy development within the Core Strategy.

232.

O&S Learning and Development

(a)       To note any forthcoming dates for overview and scrutiny learning and development opportunities; and

 

FORTHCOMING COUNCILLOR TRAINING:

 

·       6 - 8 October 2014 - Improve Your Scrutiny Skills. Three-day conference in Birmingham.

 

·       13 October 214 from 12.00 to 7pm - Public Speaking/ Communication Skills delivered at Hertsmere Civic Offices by RADA Enterprises Ltd.

 

 

(b)       To receive feedback from Members and Officers in relation to any overview and scrutiny related learning and development events.

 

 

Minutes:

Noted that Scrutiny training at INLOGOV at Birmingham University had been advertised to all Scrutiny Councillors and that Councillor Vince would be attending.

233.

Reports from Scrutiny Committees

The Chairman of the Resources and Environment Scrutiny Committees will report on the work of their respective committees in the current municipal year to date.

Minutes:

Resources had looked at the Leisure Contract and the positive outcome of the homeworking pilot.

234.

Overview and Scrutiny Budget

The current balance stands at £ 5 350.  Officers will report any additional expenditure at the meeting.

Minutes:

Noted the budget status.

235.

Forward Planning Programme of the Executive & Committee's Work Programme pdf icon PDF 99 KB

To consider the Forward Planning Programme (TO BE TABLED) and identify possible issues for scrutiny.

To consider the Committee’s ATTACHED work programme and requirements for Officer and/or Portfolio Holder attendance.

Minutes:

Forward Plan: the Committee noted it had not had notice of the Shenley Road market contract being renewed and was concerned that other contracts might have been missed.

 

Workprogramme:

-        the bi-annual Procurement report to now onwards include details of the list of Council contracts Hertsmere had in place, including when the contract was to be renewed, so that the Committee could look at the specifications before they were finalised and consider a contract before it was recommended to the Executive.

-        add to the November meeting a report on the webcasting system (its cost; number of internal and external viewers; cost per viewer and viewing levels).

-        to hold the annual informal joint meeting with the Executive at the rise of the Executive meeting on 19 November 2014.

-        to perhaps look at the Committee structure.

-        the Section 106 Scrutiny Review was underway.

236.

Any other business which the Chairman considers urgent

In accordance with S100B(4) of the Local Government Act 1972, amended by the Access to Information Act of 1985, no urgent business may be raised unless it has been approved by the Chair.  The item and reason for urgency must be announced at the start of the meeting.

Minutes:

There was none.

237.

Dates of future meetings

Future meetings of the Committee are scheduled to take place

at 7.30pm at the Civic Offices, Borehamwood, as follows:

 

·        Thursday 6 November 2014

·        Tuesday 16 December 2014.

 

Minutes:

The next meeting was scheduled for 6 November 2014.