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Agenda and minutes

Venue: Council Chamber, Civic Offices, Elstree Way, Borehamwood

Contact: Ms Rehill, Democratic Services  020 8207 7423

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Items
No. Item

534.

Communications and Apologies for Absence

(a)       Communications by the Mayor (if any) relating to business on the agenda.

 

(b)       Apologies for absence.

 

(c)        Any motions by Members relating to the order of business on the agenda.

 

Additional documents:

Minutes:

Apologies for absence had been received from Councillors Brown, Cohen, Goldstein, Sarah Hodgson-Jones, Lambert, Plancey, Gary Silver and Worster.

 

535.

Declarations of Interest (if any)

Members are required to declare any Disclosable Pecuniary Interests they or their spouse/partner have in any matter which is to be considered at this meeting. Members must also declare any other pecuniary or non-pecuniary interests they have in any matter to be considered at this meeting. The responsibility for declaring an interest rests solely with the member concerned. 

 

Members must clearly state to the meeting the existence and nature of any Disclosable Pecuniary Interest, other pecuniary interest or non-pecuniary interest and the agenda item(s) to which it/they apply.

 

Disclosable Pecuniary Interests are prescribed by the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 as follows:

 

a. Employment, office, trade, profession or vocation

 

Any employment, office, trade, profession or vocation carried on for profit or gain.

 

b. Sponsorship

 

Any payment or provision of any other financial benefit (other than from the relevant authority) made or provided within the relevant period in respect of any expenses incurred by a member in carrying out duties as a member, or towards your election expenses. This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

c. Contracts

 

Any contract which is made between the relevant person (or a body in which the relevant person has a beneficial interest) and the relevant authority— (a) under which goods or services are to be provided or works are to be executed; and (b) which has not been fully discharged.

 

d. Land

 

Any beneficial interest in land which is within the area of the relevant authority.

 

e. Licences

 

Any beneficial interest in land which is within the area of the relevant authority.

 

f. Corporate tenancies

 

Any tenancy where (to the member’s knowledge) - (a) the landlord is the relevant authority; and (b) the tenant is a body in which the relevant person has a beneficial interest.

g. Securities

 

Any beneficial interest in securities of a body where – (a) that body (to the member’s knowledge) has a place of business or land in the area of the relevant authority; and (b) either (i) the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or (ii) if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In cases of Disclosable Pecuniary Interest, Members must withdraw from the meeting room while the matter is being considered.

 

Additional documents:

Minutes:

Councillor Bright declared an Other Pecuniary Interest as a Council-appointed Director of Elstree Film Studios.

536.

Minutes pdf icon PDF 117 KB

To confirm and sign the ATTACHED minutes of the Council meeting held on 27 February 2019.

 

In accordance with the Constitution no discussion shall take place upon the minutes, except upon their accuracy.

 

Additional documents:

Minutes:

RESOLVED that the minutes of the Council meeting held on 27 February 2019 be approved and signed as a correct record.

537.

Announcements by the Mayor

To receive such announcements as the Mayor may decide to make to the Council.

 

Additional documents:

Minutes:

The Mayor reported back on the successful Civic Dinner and Awards Ceremony at which she had presented awards to nine worthy recipients.

 

The Mayor also reminded the Chamber that Councillors Donne, Goldstein, Keates, Kelly and Wayne were retiring from elected office. She thanked them for the many years of service they had provided to Hertsmere’s communities and to the Council. The Leader and the Main Opposition Group Leader also thanked the retiring Councillors for their years of service.

538.

Questions from Members of the Public pdf icon PDF 65 KB

To deal with the ATTACHED six questions received from members of the public in accordance with Council Procedure Rule 10.

 

Additional documents:

Minutes:

Six questions had been received from members of the public.

 

[PQ2019-15] Mr Reeve of Potters Bar had submitted a question regarding the expenditure of income from Elstree Film Studios. The Leader of the Council responded that the budgeted rent for 2019/20 was £1.5 million. The rent, along with other income sources, collectively contributed to the Council’s overall revenue budget and was used to support the whole General Fund budget for the benefit of all areas of the Borough and not just a particular area. Mr Reeve asked what would happen if the Studios income was reduced. The Leader responded that the Council’s budget incorporated contingency and risk measures.

 

[PQ2019-14] Mr Hoffman of Arkley had submitted a question regarding communication standards. The Leader of the Council responded that all Hertsmere Councillors signed up to the Councillors’ Code of Conduct. The Code was based on the Nolan Principles of selflessness, integrity, objectivity, accountability, openness, honesty and leadership and set out how councillors should conduct themselves when carrying out their duties, including any communications they issued. Whether a Councillor had failed to comply with the Code fell within the jurisdiction of the Council’s Standards Committee. Mr Hoffman asked the Leader to apologise for a Conservative Association letter, signed by Conservative Councillors, being specifically sent to Jewish households and its contents. The Leader responded that the letter was based on research.

 

[PQ2019-16] Mr Burt of Borehamwood had submitted a question regarding the Maxwell Community Centre. The Leisure, Culture and Health Portfolioholder responded that there was a need for a new primary school and County Council had identified the Centre as a suitable site. Councillors had an ongoing dialogue with County Council to find alternative sites, such as land adjacent to Hertswood. Until County Council confirmed its intentions, Councillors would continue to campaign on behalf of the Centre. Mr Burt asked when the new school would be built. The Portfolioholder replied that County had said it would be in the next 2-3 years.

 

[PQ2019-17] Mr Skwirczynski of Radlett had submitted a question regarding new homes. The Leader of the Council responded that the Government had identified the need for 714 new dwellings per annum within Hertsmere. Thereafter the Council had to determine the location of such housing, which it had done via the Local Plan consultation process. Mr Skwirczynski asked how many new homes would be modular units for the homeless. The Leader replied that there were no current numbers other than the Crown Road development and that the Council deployed various options and tools to address homelessness.

 

[PQ2019-18] Ms Evans of Barnet asked a question regarding election frequency. The Leader of the Council responded that holding elections every four years was recommended practice by the Electoral Commission as it reduced voter fatigue and therefore could lead to increased voter turnout. It had also saved the Council around £60k per year. Ms Evans asked if it had caused smaller groups difficulties in attracting candidates. The Leader replied that having a four year gap gave smaller  ...  view the full minutes text for item 538.

539.

DECISION REPORT: Scheme of Members' Allowances 2019-20 pdf icon PDF 151 KB

The ATTACHED report sets out the Scheme of Members’ Allowances 2019-20 for approval.

Additional documents:

Minutes:

The meeting considered a report, C/19/17, outlining the Scheme of Members’ Allowances for approval.

 

It was moved by Mayor Batten and seconded by Councillor Keates that the recommendations set out in the report be agreed.

 

Following a debate and vote, the recommendations were AGREED.

 

RESOLVED that

 

(1)       the Scheme of Members’ Allowances for 2018-19 be amended to provide the Portfolioholder for Community and Economic Development a Special Responsibility Allowance of £12,851 with effect from date of appointment (23 May 2018).

 

(2)       the Co-optees Allowance for the Independent Person in the Scheme of Members’ Allowances for 2019-20 be amended to £300 per annum.

 

(3)       the Scheme of Members’ Allowances for 2019-20 attached at Appendix B to the report be adopted, effective from 1 April 2019 to 31 March 2020.

 

In accordance with Procedure Rule 17.4, Councillors R Butler, Newmark and Vince had asked for a Recorded Vote:

For: Councillors Barker, Batten, Bright, Choudhury, Clapper, Davis, Donne, Eni, Graham, Heywood, P Hodgson-Jones, Keates, Kelly, Knell, Lyon, Merchant, Morris, Quilty, Rutledge, A Sachdev, M Sachdev, L Silver, Spencer, Swerling, Turner, Wayne and West (27).

Against: Councillors R Butler, RZ Butler, Newmark and Vince (4).

Abstentions: None (0).

540.

OUTSTANDING BUSINESS from 27 February 2019: Report of Committee Chairs to November 2018 Full Council pdf icon PDF 73 KB

The Chairs of Licensing and Audit Committees will make oral reports on the ATTACHED list of items.

 

The Constitution provides for a maximum of 15 minutes in total for this item, including responses to any questions arising.

Additional documents:

Minutes:

The Licensing Committee’s Chair had provided an update to the January 2019 Full Council on the licensing arrangements for animal-based businesses and on the consultation responses on the review of the Statement of Licensing Policy 2018-2023 and Gambling Policy 2018-2021.

 

The Chair of Audit Committee gave a verbal report on the work of the Committee which met on 25 October 2018 and considered reports on the Shared Antifraud Service and a customary progress report on the Shared Internal Audit Service.  The positive, unqualified audit opinion of the Council as set out on the External Auditor’s Annual Audit Letter 2017/18 had been of particular note and the Committee had also noted a slight increase in investment income within Treasury Management.

541.

OUTSTANDING BUSINESS from 27 February 2019 Full Council: Report of Operations Review Chair to November 2018 Full Council pdf icon PDF 72 KB

The Chair of the Operations Review Committee will make an oral report on the ATTACHED list of items.

 

The Constitution provides for a maximum of 15 minutes for the Chair to make their report and respond to any questions arising.

Additional documents:

Minutes:

The Chair of Operations Review gave a verbal report on the work of the Review Committees.

 

Policy Review met on 8 October and looked at the Workforce Strategy as well as receiving the Portfolioholder’s presentation on economic development.

 

Operations Review met on 23 October and received the annual update from the Planning and Localism Portfolioholder, which showed services to be performing well. YC Hertfordshire was also in attendance to give its annual update, the focus of which was early intervention to improve the life chances of children and young people. The Committee had been pleased to note that progress was being made on the recommendations of the Fly tipping and Physical Access Scrutiny Reviews.

542.

OUTSTANDING BUSINESS from 27 February 2019 Full Council: Updates from Outside Bodies to November 2018 Full Council

VERBAL updates are to be provided by Members serving as representatives on the following outside bodies:

 

·       Elstree and Borehamwood Museum - Councillor G Silver

·       Hertfordshire Waste Partnership - Councillor Quilty

·       Arsenal Steering Group - Councillor Clapper

·       Oakmere Youth & Community Centre Management Committee - Councillor Lyon.

 

The Constitution provides for up to 2 minutes per update, followed by responses to any questions arising.

Additional documents:

Minutes:

The following Members, appointed as representatives of the Council on outside bodies, made a report on the activities of their respective organisations:

 

-       Elstree and Borehamwood Museum - Councillor Barker on behalf of Councillor G Silver;

-       Hertfordshire Waste Partnership – Councillor Quilty;

-       Arsenal Steering Group – Councillor Clapper; and,

-       Oakmere Youth & Community Centre Management Committee – Councillor Lyon.

543.

OUTSTANDING BUSINESS from 27 February 2019 Full Council: Report of Operations Review Chair to January 2019 Full Council pdf icon PDF 74 KB

The Chair of the Operations Review Committee will make an oral report on the ATTACHED list of items.

 

The Constitution provides for a maximum of 15 minutes for the Chair to make their report and respond to any questions arising.

Additional documents:

Minutes:

The Chair of Operations Review gave a verbal report on the work of the Review Committees.

 

Operations Review Committee had met twice. It had requested an Annual Update from the Finance and Property Portfolioholder and heard of the work underway to provide a sound financial basis for the Council. The Community & Economic Development Portfolioholder also gave their Annual Update, which covered a variety of issues, including the Local Plan consultation and how the Council would address issues such as housing and commercial development. 

 

The Police Community Support Officers provided their annual report, and the Committee met the new Chief Inspector, DCI Smith. The PCSO services continued to work to reduce crime by engaging with the community through a number of initiatives, such as the successful knife amnesty events. A particular area of note was the Mini Police project, which involved working with Year 5 pupils to raise awareness of crime and break down barriers between the Police and young people. The Community Safety and Performance Portfolioholder also attended to provide their Annual Update, which included details of the Police’s joint initiatives with the Council, such as the Safer Minds and Be Fearless Against Abuse. This was followed by the Leisure, Culture and Health Portfolioholder’s Annual Update, which covered numerous successful youth projects and community sport campaigns.

 

Policy Review Committee met on 18 December to look into homelessness policies. The Homelessness Strategy was currently under review and it was clear that homelessness had a variety of causes and the Council was working with partners on prevention and to support those impacted. The Committee also received a briefing on planning policies that were of local interest, such as the conversion of offices into residential accommodation and the provision of vehicular electrical charging points in new developments.

During the following item Councillor Newmark moved, seconded by Councillor Vince, to proceed to agenda item 20. It was put to the vote and was LOST.

Additional documents:

544.

OUTSTANDING BUSINESS from 27 February 2019 Full Council: Updates from Outside Bodies to January 2019 Full Council

VERBAL updates will be provided by Members serving as representatives on the following outside bodies:

 

·       Hertfordshire Police and Crime Panel - Councillor Choudhury

·       Elstree & Borehamwood and District Community Association - Councillor Heywood

·       Clayton Centre - Councillor P Hodgson-Jones

·       Potters Bar Historical Society - Councillor Lyon.

 

The Constitution provides for up to 2 minutes per update, followed by responses to any questions arising.

Additional documents:

Minutes:

The following Members, appointed as representatives of the Council on outside bodies, made a report on the activities of their respective organisations:

-       Hertfordshire Police and Crime Panel – Councillor Choudhury;

-       Elstree & Borehamwood and District Community Association – Councillor Heywood;

-       Clayton Centre – Councillor P Hodgson-Jones; and,

-       Potters Bar Historical Society – Councillor Lyon.

During the course of the following item the meeting agreed to not continue to 10.30pm and to refer outstanding business to the next Ordinary Council meeting.

Additional documents:

545.

OUTSTANDING BUSINESS from 27 February 2019 Full Council: Report of the Leader to February 2019 Full Council pdf icon PDF 116 KB

The Leader will make an oral report on the ATTACHED list of items.

 

The Constitution provides for a maximum of 45 minutes for questions and answers, once the Leader has made their report. Within those 45 minutes the Leader of the largest Opposition Group may speak immediately after the Leader, on matters related to the Leader’s report, for the same length of time as the Leader’s presentation or for 10 minutes, whichever is the greater.

Additional documents:

Minutes:

The Leader spoke, and responded to Members’ questions, on the following topics, as listed on the agenda.

 

The February 2019 Executive considered the annual budgetary reports for submission to Full Council, as well as a report proposing that Officers be given delegated authority to undertake procedural arrangements in relation to neighbourhood plans. The Executive also submitted proposals to Full Council regarding appointments to the Boards of Hertsmere Development Limited and Elstree Film Studios.

 

The Executive approved funding bids, following on from the recommendations of the Community Infrastructure Levy Panel. The Executive also approved the adoption of powers to enforce ‘duty of care’ to hep tackle flytipping and awarded a tree maintenance contract to Glendale Countryside Ltd.

546.

OUTSTANDING BUSINESS from 27 February 2019 Full Council: Report of Committee Chairs to February 2019 Full Council pdf icon PDF 71 KB

The Chair of the Audit Committee will make oral reports on the ATTACHED list of items.

 

The Constitution provides for a maximum of 15 minutes in total for this item, including responses to any questions arising.

Additional documents:

Minutes:

As it was after 10pm when the meeting reached this item, consideration of it was referred to the next ordinary meeting of the Council.

547.

OUTSTANDING BUSINESS from 27 February 2019 Full Council: Report of Operations Review Chair to February 2019 Full Council pdf icon PDF 98 KB

The Chair of the Operations Review Committee will make an oral report on the ATTACHED list of items.

 

The Constitution provides for a maximum of 15 minutes for the Chair to make their report and respond to any questions arising.

Additional documents:

Minutes:

As it was after 10pm when the meeting reached this item, consideration of it was referred to the next ordinary meeting of the Council.

548.

OUTSTANDING BUSINESS from 27 February 2019 Full Council: Updates from Outside Bodies to February 2019 Full Council

VERBAL updates are to be provided by Members serving as representatives on the following outside bodies:

 

·       Hertfordshire Sustainability Forum –Councillor Quilty

·       Community Hertsmere - Councillor Clapper

·       Bushey Manor Field Trust - Councillor Rutledge

·       Borehamwood and Elstree Town Twinning Association - Councillor Turner.

 

The Constitution provides for up to 2 minutes per update, followed by responses to any questions arising.

Additional documents:

Minutes:

As it was after 10pm when the meeting reached this item, consideration of it was referred to the next ordinary meeting of the Council.

549.

Report of the Leader of the Council pdf icon PDF 66 KB

The Leader will make an oral report on the ATTACHED list of items. 

 

The Constitution provides for a maximum of 45 minutes for questions and answers, once the Leader has made their report. Within those 45 minutes the Leader of the largest Opposition Group may speak immediately after the Leader, on matters related to the Leader’s report, for the same length of time as the Leader’s presentation or for 10 minutes, whichever is the greater.

Additional documents:

Minutes:

As it was after 10pm when the meeting reached this item, consideration of it was referred to the next ordinary meeting of the Council.

550.

Report of the Chair of the Operations Review Committee pdf icon PDF 70 KB

The Chair of the Operations Review Committee will make an oral report on the ATTACHED list of items. 

 

The Constitution provides for a maximum of 15 minutes for the Chair to make their report and respond to any questions arising.

Additional documents:

Minutes:

As it was after 10pm when the meeting reached this item, consideration of it was referred to the next ordinary meeting of the Council.

551.

Updates from Outside Bodies

VERBAL updates are to be provided by Members serving as representatives on the following outside bodies:

 

-  Herts Young Homeless – Councillor M Sachdev

-  West Herts Crematorium Joint Committee  - Councillor Swerling

-  Citizens Advice - Councillor Clapper

-  Parking & Traffic Regulations Outside London Adjudication Joint Committee - Councillor Quilty.

 

The Constitution provides for up to 2 minutes per update, followed by responses to any questions arising.

Additional documents:

Minutes:

As it was after 10pm when the meeting reached this item, consideration of it was referred to the next ordinary meeting of the Council.

552.

Questions from Members of the Council pdf icon PDF 68 KB

To deal with the ATTACHED ten Questions received from Members in accordance with Council Procedure Rule 11.

Additional documents:

Minutes:

The questions were not reached within the time limit provided in the Council Procedure Rules and therefore fell.

553.

Notices of Motion pdf icon PDF 68 KB

To deal with the ATTACHED two Notices of Motion received from Members in accordance with Council Procedure Rule 12.

Additional documents:

Minutes:

The Motions on Notice listed on the agenda were not moved at the meeting and, in accordance with the Council Procedure Rules, they fell.

554.

Date of Next Meeting

The next meeting is scheduled for 15 May 2019.

Additional documents:

Minutes:

Noted that the next meeting of the Council would take place at 7.30pm on Wednesday 15 May 2019.