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Agenda

Venue: Council Chamber, Civic Offices, Elstree Way, Borehamwood

Contact: Ms Rehill, Democratic Services  020 8207 7423

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Items
No. Item

1.

Communications and Apologies for Absence

(a)       Communications by the Mayor (if any) relating to business on the agenda.

 

(b)       Apologies for absence.

 

(c)        Any motions by Members relating to the order of business on the agenda.

 

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2.

Declarations of Interest (if any)

Members are required to declare any Disclosable Pecuniary Interests they or their spouse/partner have in any matter which is to be considered at this meeting. Members must also declare any other pecuniary or non-pecuniary interests they have in any matter to be considered at this meeting. The responsibility for declaring an interest rests solely with the member concerned. 

 

Members must clearly state to the meeting the existence and nature of any Disclosable Pecuniary Interest, other pecuniary interest or non-pecuniary interest and the agenda item(s) to which it/they apply.

 

Disclosable Pecuniary Interests are prescribed by the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 as follows:

 

a. Employment, office, trade, profession or vocation

 

Any employment, office, trade, profession or vocation carried on for profit or gain.

 

b. Sponsorship

 

Any payment or provision of any other financial benefit (other than from the relevant authority) made or provided within the relevant period in respect of any expenses incurred by a member in carrying out duties as a member, or towards your election expenses. This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

c. Contracts

 

Any contract which is made between the relevant person (or a body in which the relevant person has a beneficial interest) and the relevant authority— (a) under which goods or services are to be provided or works are to be executed; and (b) which has not been fully discharged.

 

d. Land

 

Any beneficial interest in land which is within the area of the relevant authority.

 

e. Licences

 

Any beneficial interest in land which is within the area of the relevant authority.

 

f. Corporate tenancies

 

Any tenancy where (to the member’s knowledge) - (a) the landlord is the relevant authority; and (b) the tenant is a body in which the relevant person has a beneficial interest.

g. Securities

 

Any beneficial interest in securities of a body where – (a) that body (to the member’s knowledge) has a place of business or land in the area of the relevant authority; and (b) either (i) the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or (ii) if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In cases of Disclosable Pecuniary Interest, Members must withdraw from the meeting room while the matter is being considered.

 

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3.

Minutes pdf icon PDF 76 KB

To confirm and sign the ATTACHED minutes of the Extraordinary Full Council and the Ordinary Full Council meetings held on 18 September 2019.

 

In accordance with the Constitution no discussion shall take place upon the minutes, except upon their accuracy.

 

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4.

Announcements by the Mayor

To receive such announcements as the Mayor may decide to make to the Council.

 

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5.

Questions from Members of the Public pdf icon PDF 67 KB

To deal with the ATTACHED six questions received from members of the public in accordance with Council Procedure Rule 10.

 

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6.

DECISION REPORT: Housing Allocations Policy pdf icon PDF 218 KB

To consider a report detailing the operation of the Policy and seeking its adoption by the Full Council. REPORT TO FOLLOW.

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7.

DECISION REPORT: Civica Enterprise Licence pdf icon PDF 106 KB

The ATTACHED report recommends the funding of a five-year licence and related services from Civica for their OPENRevenues (Revenues and Benefits) software.

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8.

DECISION REPORT: Private rented sector offer Policy 2019 pdf icon PDF 106 KB

The ATTACHED report seeks approval of a Policy on the private rented sector offer that will be made to homeless applicants.

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9.

DECISION REPORT: Applying the Members Code to the Conduct to Members Nominated or Appointed to the Boards of Council owned or controlled Companies pdf icon PDF 281 KB

To consider the ATTACHED report which proposes updating the Code to account for Councillors appointed to the Boards of a Council-owned or controlled companies.

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10.

DECISION REPORT: Draft Protocol on the Use of Resources by Councillors pdf icon PDF 217 KB

To consider the ATTACHED report which sets out a draft protocol for approval.

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11.

DECISION REPORT: Procedure Rules for Extraordinary Full Council pdf icon PDF 166 KB

To consider the ATTACHED report which proposes a set of procedures rules to govern the conduct of Extraordinary Full Council meetings.

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12.

DECISION REPORT: Council Meetings - Closure Time of Meetings and Procedure for a Guillotine pdf icon PDF 103 KB

To consider the ATTACHED report on the introduction of a guillotine for Full Council meetings to ensure that items requiring a decision are dealt with and to prevent unreached non-critical business items from impeding the transaction of business at subsequent meetings.

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13.

DECISION REPORT: Procedure Rules for Opposition Business pdf icon PDF 230 KB

To consider the ATTACHED report which proposes updating the Council Procedure Rules so as to reintroduce Opposition Business.

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14.

DECISION REPORT: Formal Complaints by the Council's Customers - Annual Report 2018-2019 pdf icon PDF 173 KB

The ATTACHED report provides the annual summary of Ombudsman and internal complaints cases for 2018-19 for noting.

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15.

EXCLUSION OF PRESS AND PUBLIC

Recommendation that, under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I, Schedule 12A to the said Act:

 

Part II Agenda Item

Paragraphs in Schedule 12A

16

1, 2

 

 

 

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16.

DECISION REPORT: Update on Consultation re Organisational Change

To consider and approve the organisational proposals in the ATTACHED report.

17.

OUTSTANDING BUSINESS from September 2019 Full Council: Report of Audit Committee Chair to July 2019 Full Council pdf icon PDF 71 KB

The Chair of Audit Committee will make an oral report on the ATTACHED list of items.

 

The Constitution provides for a maximum of 15 minutes in total for this item, including responses to any questions arising.

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18.

OUTSTANDING BUSINESS from September 2019 Full Council: Report of Operations Review Chair to July 2019 Full Council pdf icon PDF 72 KB

The Chair of the Operations Review Committee will make an oral report on the ATTACHED list of items.

 

The Constitution provides for a maximum of 15 minutes for the Chair to make their report and respond to any questions arising.

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19.

OUTSTANDING BUSINESS from September 2019 Full Council: Outside Body Updates to July 2019 Full Council

To receive VERBAL updates from Members serving as representatives on the following outside bodies:

CCTV Partnership – Councillor Choudhury

Borehamwood Seniors - Councillor Brown

St Albans and Hertsmere Women’s Refuge - Councillor M Sachdev

Sixty Plus – Potters Bar and South Mimms – Councillor A Sachdev or Lyon.

 

The Constitution provides for up to 2 minutes per update, followed by responses to any questions arising.

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20.

OUTSTANDING BUSINESS from September 2019 Full Council: Report of the Leader of the Council pdf icon PDF 114 KB

The Leader will make an oral report on the ATTACHED list of items.

 

The Constitution provides for a maximum of 45 minutes for questions and answers, once the Leader has made their report. Within those 45 minutes the Leader of the largest Opposition Group may speak immediately after the Leader, on matters related to the Leader’s report, for the same length of time as the Leader’s presentation or for 10 minutes, whichever is the greater.

Additional documents:

21.

OUTSTANDING BUSINESS from September 2019 Full Council: Reports of Committee Chairs pdf icon PDF 19 KB

The Chair of Audit Committee will make an oral report on the ATTACHED list of items.

 

The Constitution provides for a maximum of 15 minutes in total for this item, including responses to any questions arising.

Additional documents:

22.

OUTSTANDING BUSINESS from September 2019 Full Council: Report of the Chair of the Operations Review Committee pdf icon PDF 19 KB

The Chair of the Operations Review Committee will make an oral report on the ATTACHED list of items.

 

The Constitution provides for a maximum of 15 minutes for the Chair to make their report and respond to any questions arising.

Additional documents:

23.

OUTSTANDING BUSINESS from September 2019 Full Council: Outside Body Updates

To receive VERBAL updates from Members serving as representatives on the following outside bodies:

Hertfordshire Health Scrutiny Committee - Councillor Lambert

Hertfordshire Waste Partnership - Councillor Quilty

Hertfordshire Community Covenant Board - Councillor S Hodgson-Jones

Hertfordshire Local Authorities Leaders Group – Councillor Bright.

 

The Constitution provides for up to 2 minutes per update, followed by responses to any questions arising.

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24.

Report of the Leader of the Council pdf icon PDF 134 KB

The Leader will make an oral report on the ATTACHED list of items. 

 

The Constitution provides for a maximum of 45 minutes for questions and answers, once the Leader has made their report. Within those 45 minutes the Leader of the largest Opposition Group may speak immediately after the Leader, on matters related to the Leader’s report, for the same length of time as the Leader’s presentation or for 10 minutes, whichever is the greater.

Additional documents:

25.

Reports of Committee Chairs pdf icon PDF 21 KB

The Chairs of the Audit and Standards Committees will make oral reports on the ATTACHED list of items. 

 

The Constitution provides for a maximum of 15 minutes in total for this item, including responses to any questions arising.

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26.

Report of the Chair of the Operations Review Committee pdf icon PDF 19 KB

The Chair of the Operations Review Committee will make an oral report on the ATTACHED list of items. 

 

The Constitution provides for a maximum of 15 minutes for the Chair to make their report and respond to any questions arising.

Additional documents:

27.

Updates from Outside Bodies

VERBAL updates are to be provided by Members serving as representatives on the following outside bodies:

 

-        Elstree and Borehamwood Museum - Councillor Briski

-        Bushey Museum Management Committee - Councillor Carter

-        Hertfordshire Building Preservation Trust - Councillor Reeve

-        Clarion Housing Group, Regional Scrutiny Board - Councillor Heywood.

 

The Constitution provides for up to 2 minutes per update, followed by responses to any questions arising.

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28.

Questions from Members of the Council pdf icon PDF 68 KB

To deal with the ATTACHED nine Questions received from Members in accordance with Council Procedure Rule 11.

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29.

Notices of Motion

No Notices of Motion received from Members in accordance with Council Procedure Rule 12.

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30.

Any Other Urgent Business

To consider such matters (if any) which, by reason of special circumstances (to be specified in the minutes of the meeting), the Mayor (or in his absence, the Chair) is of the opinion should be considered at this meeting as a matter of urgency (LGA 1972 S100B(4)(b).

 

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31.

Date of Next Meeting

The next meeting is scheduled for 22 January 2020.

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