Home > Your Council > Agenda and minutes





Agenda and minutes

Venue: Council Chamber, Civic Offices, Elstree Way, Borehamwood

Contact: Ms Rehill, Democratic Services  020 8207 7423

Webcast: View the webcast

Items
No. Item

397.

Communications and Apologies for Absence

(a)       Communications by the Mayor (if any) relating to business on the agenda.

 

(b)       Apologies for absence.

 

(c)        Any motions by Members relating to the order of business on the agenda.

 

Additional documents:

Minutes:

Apologies for absence had been received from Councillors Barker, Keates and Morris.

 

It was moved by Mayor Batten and seconded by Councillor Bright that item 17 be brought forward and combined with item 13, and item 18 be brought forward and combined with item 15.

The motion was put to the vote and AGREED.

398.

Declarations of Interest (if any)

Members are required to declare any Disclosable Pecuniary Interests they or their spouse/partner have in any matter which is to be considered at this meeting. Members must also declare any other pecuniary or non-pecuniary interests they have in any matter to be considered at this meeting. The responsibility for declaring an interest rests solely with the member concerned. 

 

Members must clearly state to the meeting the existence and nature of any Disclosable Pecuniary Interest, other pecuniary interest or non-pecuniary interest and the agenda item(s) to which it/they apply.

 

Disclosable Pecuniary Interests are prescribed by the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 as follows:

 

a. Employment, office, trade, profession or vocation

 

Any employment, office, trade, profession or vocation carried on for profit or gain.

 

b. Sponsorship

 

Any payment or provision of any other financial benefit (other than from the relevant authority) made or provided within the relevant period in respect of any expenses incurred by a member in carrying out duties as a member, or towards your election expenses. This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

c. Contracts

 

Any contract which is made between the relevant person (or a body in which the relevant person has a beneficial interest) and the relevant authority— (a) under which goods or services are to be provided or works are to be executed; and (b) which has not been fully discharged.

 

d. Land

 

Any beneficial interest in land which is within the area of the relevant authority.

 

e. Licences

 

Any beneficial interest in land which is within the area of the relevant authority.

 

f. Corporate tenancies

 

Any tenancy where (to the member’s knowledge) - (a) the landlord is the relevant authority; and (b) the tenant is a body in which the relevant person has a beneficial interest.

g. Securities

 

Any beneficial interest in securities of a body where – (a) that body (to the member’s knowledge) has a place of business or land in the area of the relevant authority; and (b) either (i) the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or (ii) if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In cases of Disclosable Pecuniary Interest, Members must withdraw from the meeting room while the matter is being considered.

 

Additional documents:

Minutes:

Councillor Bright declared an Other Pecuniary Interest as a Council-appointed Director of Elstree Film Studios.

 

Councillor P Hodgson-Jones declared a non-pecuniary interest in agenda item 8.1 as a Council-appointed Director of Hertsmere Development Ltd.

 

Councillor Graham declared a non-pecuniary interest in agenda item 8.1 as a Council-appointed Director of Hertsmere Development Ltd.

 

Councillor Cohen declared a non-pecuniary interest in agenda item 8.1 as a Council-appointed Director of Hertsmere Development Ltd.

 

Councillor A Sachdev declared, later in the meeting, a non-pecuniary interest in agenda item 8.1 as a Council-appointed Director of Hertsmere Development Ltd.

399.

Minutes pdf icon PDF 112 KB

To confirm and sign the ATTACHED minutes of the Council meeting held on 21 November 2018.

 

In accordance with the Constitution no discussion shall take place upon the minutes, except upon their accuracy.

 

Additional documents:

Minutes:

RESOLVED that the minutes of the Council meeting held on 21 November 2018 be approved and signed as a correct record.

400.

Announcements by the Mayor

To receive such announcements as the Mayor may decide to make to the Council.

 

Additional documents:

Minutes:

The Mayor reminded the Chamber of the arrangements for the Holocaust Memorial in Bushey.

 

The Chamber held a minute’s silence in memory of former Hertsmere Councillor Cathie Ward.

Councillor A Sachdev arrived during the following item.

Additional documents:

401.

Questions from Members of the Public pdf icon PDF 120 KB

To respond to the ATTACHED six questions received from members of the public in accordance with Council Procedure Rule 10.

 

Additional documents:

Minutes:

Six questions had been received from members of the public.

 

[PQ2017-01] Mr Myers of Potters Bars had submitted a question regarding planning application statistics. The Planning & Localism Portfolioholder responded there were at the moment 89 current planning applications (undecided) past their target expiry date and 144 (in total) in the last two years is 441. 353 applications had been determined outside of agreed timescales in the last two years, given Hertsmere Council determined 3,113 applications in total, this showed that circa 90% of applications were determined within time. Only seven of these applications were subject to non-determination appeals, and of them only one allowed. Such appeals were determined against the same planning policies as applications and Hertsmere Council had a good record of achieving the desired results at appeal.

 

[PQ2019-02] Mr Ozarow of Borehamwood asked a question regarding the Borehamwood Family Planning Clinic closure. The Leader of the Council replied that Hertfordshire County Council’s Public Health team was responsible for commissioning the Family Clinic. However Hertsmere Council had spoken to them about the closure and been told that the provider (Central London Community Healthcare NHS Trust) would consult the public on the changes and to find alternative provision. Hertsmere Council also proactively engaged with the Commissioning Group about their plans for primary care provision and also engaged with the Local Strategic Partnership to monitor local health issues, eg a presentation by Herts Valleys Clinical Commissioning Group on their plans for Hertsmere had announced that three practices (Fairbrook Medical Centre, The Grove Medical Centre and Schopwick Surgery) in Borehamwood were piloting new ways of working and a proposed Health Hub next to the Civic Offices to increase primary care provision. The Leader would send Mr Ozarow a weblink to the presentation. Until the exact scale and location of housing growth was known, health provision would be hard to quantify. In the meantime, the Planning Department continued to liaise with health partners to identify capacity and likely future needs. Mr Ozarow asked a supplementary question about what new GPs services would be provided for the new homes required by the Local Plan. The Leader responded that the NHS would advise on GP infrastructure and that further information was available via the weblink he would provide.

 

[PQ2019-03] In the absence of the questioner, the Mayor asked that a reply be sent to them.

 

[PQ2019-04] Mr Gray of Potters Bar asked a question regarding food banks. The Leader of the Council responded that there were three independently-run food banks in Hertsmere that had provided food for almost 4000 people in 2018. Reasons for visits included low income, benefit delays and sickness. Mr Gray asked a supplementary question regarding how the Council would reduce the need for foodbanks. The Leader replied that work via networks and projects was always underway to help people access benefits and employment.

 

[PQ2019-05] Mr Choudhury of Bushey asked a question regarding Bushey Heath car parks. The Environment and Transport Portfolioholder responded that free parking was not possible given the  ...  view the full minutes text for item 401.

402.

DECISION REPORT: Setting the Council Tax Base pdf icon PDF 345 KB

The ATTACHED report recommends the approval of the Authority’s tax base and its notification.

Additional documents:

Minutes:

The meeting considered report C/19/02 regarding the approval of the Authority’s tax base and its notification.

 

It was moved by Councillor Graham and seconded by Councillor P Hodgson-Jones that the recommendation set out in the report be agreed.

 

Following a debate and vote, the report recommendation was AGREED.

 

RESOLVED that, in accordance with the Local Authorities (Calculation of Council Tax Base) Regulations 2012, the amount calculated by Hertsmere Borough Council as its Tax Base for the year ended 2019/20 shall be 41,274.0, and that Hertfordshire County Council, Police & Crime Commissioner, Parish and Town Councils be notified of this amount (for budget setting purposes) by 31 January 2019.

403.

DECISION REPORT: Local Council Tax Support (CTS) Scheme 2019 pdf icon PDF 116 KB

The ATTACHED report recommends continuing the current Scheme and reviewing it prior to 2020/21.

Additional documents:

Minutes:

The meeting considered report C/19/03 regarding the current Scheme and its review prior to 2020/21.

 

It was moved by Councillor Graham and seconded by Councillor P Hodgson-Jones that the recommendations set out in the report be agreed.

 

Following a debate and vote, the report recommendations were AGREED.

 

RESOLVED that

1.1       the continuation of the current Council Tax Support Scheme (amended only to reflect uprating, base legislation and prescribed requirements) effective from April 2019 (section 3 of the report) be approved.

1.2       a review of the current Council Tax Support Scheme (CTS) prior to 2020/21 with the purpose of developing a CTS Scheme appropriate for the needs of both Housing Benefit and Universal Credit claimants (section 5 of the report) be agreed.

404.

DECISION REPORT: Polling District and Polling Places Review 2018 pdf icon PDF 100 KB

The ATTACHED report recommends approval of the revised Scheme of Polling Districts and Polling Places.

Additional documents:

Minutes:

The meeting considered report C/19/05 regarding the approval of the revised Scheme of Polling Districts and Polling Places.

 

It was moved by Councillor Bright and seconded by Councillor Newmark that the recommendations set out in the report be agreed.

 

Following a debate and vote, the report recommendations were AGREED.

 

RESOLVED that

1.1       in relation to the periodic review of polling places and polling districts in the parliamentary constituency of Hertsmere approved by Full Council on 18 July 2018, it be noted:

1.1.1   the list of persons consulted set out at Annexe 1 of the report;

1.1.2   the consultation responses set out at Annexe 2 of the report;

1.1.3   the statutory representations of the Acting Returning Officer set out  at Annexe 3 of the report; and

1.1.4   the recommendations of the Constitution and Member Development Panel as summarised in paragraph 4.6 of the report.                   

1.2.      the revised Scheme of Polling Districts and Polling Places set out in the Table at Annexe 4 of the report be approved, such scheme to take effect from the publication of the revised version of the electoral register on 1 February 2019.

1.3      the revised Scheme of Polling Places and Polling Districts set out in the Table at Annexe 4 of the report be published on the Council’s website together with a copy of the statutory representations of the Acting Returning Officer and the consultation responses received during the consultation process.

405.

DECISION REPORT: Schedule of Meetings 2019/2020 pdf icon PDF 87 KB

The ATTACHED report recommends the coming Municipal Year’s meeting dates for approval.

Additional documents:

Minutes:

The meeting considered report C/19/04 regarding the coming Municipal Year’s meetings.

 

It was moved by Councillor Bright and seconded by Councillor Newmark that the recommendations set out in the report be agreed.

 

Following a debate and vote, the report recommendations were AGREED.

 

RESOLVED that

1.1       The adjustments to the current Schedule of Meetings 2018/19, as referred to in paragraph 3.2.2 and highlighted in the Appendix of the report, be approved.

1.2       The non-Executive meeting dates shown in the draft Schedule of Meetings 2019/20, attached at the Appendix to the report, be approved.

1.3       The Executive meeting dates shown in the draft Schedule be noted.

406.

DECISION REPORT: Hertsmere Development Limited Progress Update Report pdf icon PDF 248 KB

The ATTACHED report provides a progress update on Hertsmere Development Limited for noting.

Additional documents:

Minutes:

Councillor A Sachdev declared, a non-pecuniary interest in agenda item 8.1 as a Council-appointed Director of Hertsmere Development Ltd.

 

Councillor Bright moved, and Councillor P Hodgson-Jones seconded, under Procedure Rule 13(d), to refer this item to the Executive.

 

Following a vote, the motion was AGREED.

 

RESOLVED that the report be referred to the Executive and thereafter be reported back to Full Council.

407.

OUTSTANDING BUSINESS FROM 21 November 2018 Full Council: Residual Councillor Questions & Responses from 18 July 2018 Full Council pdf icon PDF 241 KB

The Councillor Questions submitted to July 2018 Full Council were dealt with at the 21 November 2018 Full Council except for the two residual Councillor Questions, AS ATTACHED, for which Supplementary Questions may be asked.

Additional documents:

Minutes:

2 residual questions remained and the following supplementary questions, arising from the questions and answers circulated on the agenda, were asked:

 

CQ45 – Councillor Newmark asked whether a pattern existed of key elements of health provision being closed overnight in Borehamwood with no public notification. The Leader reminded Councillor Newmark that the recent Local Strategic Partnership meeting had been apprised of the views and plans of the health agencies, he added that as health provision was not under the Council’s remit he would forward the query to the responsible health agencies.

408.

OUTSTANDING BUSINESS FROM 21 November 2018 Full Council: NOTICES OF MOTION SUBMITTED TO 18 July 2018 FULL COUNCIL pdf icon PDF 116 KB

1 Notice of Motion, ATTACHED, was submitted to 18 July 2018 Full Council.

Additional documents:

Minutes:

Councillor RZ Butler moved, and Councillor Vince seconded, the following Motion on Elstree & Borehamwood Town Council’s Civic Festival Fortnight.

“This Council Congratulates:

1. The members and officers of Elstree & Borehamwood Town Council on delivering a splendid Civic Festival Fortnight, opened with an Annual Carnival Parade fittingly led by Borehamwood FC.

This Council Notes:

1. The hundreds of local people who lined the streets of Borehamwood during the Parade.

2. The value of such parades, and Civic Festival Fortnight as a whole, in highlighting the work and contribution of diverse agencies, groups and individuals to the local community.

3. That whilst some Borough Councillors attended the Parade, the absence of Hertsmere Borough Council in any official capacity was a missed opportunity to reach out to local people in Elstree & Borehamwood.

4. That Hertsmere did not effectively promote the Festival Fortnight events via its own social media channels.

This Council Believes:

1. That the cost of engaging with Civic Parades such as this one in Borehamwood (and elsewhere in the Borough) either via floats or walking groups represents excellent value when considered as a PR and community engagement exercise.

This Council resolves:

1. To write to Elstree & Borehamwood Town Council congratulating them upon organising an excellent Civic Festival Fortnight.

2. To ensure that next year’s annual budget includes provision for official participation in the annual Borehamwood & Elstree Carnival Parade and other comparable events elsewhere in the Borough.

3. To fully utilise all of Hertsmere’s social media channels to promote Civic Events across Borough.”

 

Councillor RZ Butler moved, and Councillor Bright seconded, the following amendment to the Motion:

“To delete bullet 1 under ‘This Council resolves’ and amend bullet 2, as follows: To ensure that Hertsmere’s annual budgets include provision for sums to allow official participation in annual events such as the Elstree & Borehamwood Carnival and other comparable events across the Borough where such funding is requested by the relevant management groups of those events and where funding is not already available from Hertsmere’s grants pots.”

 

Following a vote, the amendment was AGREED.

 

Following a vote, the Motion, as amended, was AGREED.

 

RESOLVED that:

“This Council Congratulates:

1. The members and officers of Elstree & Borehamwood Town Council on delivering a splendid Civic Festival Fortnight, opened with an Annual Carnival Parade fittingly led by Borehamwood FC.

This Council Notes:

1. The hundreds of local people who lined the streets of Borehamwood during the Parade.

2. The value of such parades, and Civic Festival Fortnight as a whole, in highlighting the work and contribution of diverse agencies, groups and individuals to the local community.

3. That whilst some Borough Councillors attended the Parade, the absence of Hertsmere Borough Council in any official capacity was a missed opportunity to reach out to local people in Elstree & Borehamwood.

4. That Hertsmere did not effectively promote the Festival Fortnight events via its own social media channels.

This Council Believes:

1. That the cost of engaging with Civic Parades such as this one in Borehamwood (and elsewhere in the  ...  view the full minutes text for item 408.

409.

OUTSTANDING BUSINESS FROM 21 November 2018 Full Council: report of the Leader of the Council pdf icon PDF 73 KB

The Leader will make an oral report on the ATTACHED list of items. 

 

The Constitution provides for a maximum of 45 minutes for questions and answers, once the Leader has made their report. Within those 45 minutes the Leader of the largest Opposition Group may speak immediately after the Leader, on matters related to the Leader’s report, for the same length of time as the Leader’s presentation or for 10 minutes, whichever is the greater.

Additional documents:

Minutes:

This item was combined with agenda item 17.

 

The Leader spoke and responded to Members’ questions on the following topics, as listed on the agenda:

 

EXECUTIVE on 17 October 2018

Recommendations from Scrutiny Committees - The Executive responded to the Physical Access Security Review and the Fly Tipping Review.

 

Local Plan Review - The Executive received a report about the ongoing review of the Local Plan and approved the document:  “Planning for Growth – Potential Sites for Housing and Employment” for public and stakeholder engagement.  

 

Radlett Neighbourhood Plan (Regulation 16 Publication) - The draft Radlett Neighbourhood Plan was approved for public consultation.

 

Procurement of Personal Safety Devices - The Executive approved the procurement of personal safety devices for all lone workers in the Council and a number of extra devices had also been ordered for councillors should the need arise.

 

Upgrade of Asset Management Software - A dispensation to procure and implement the IDOX Uniform Estates Management Module was approved.  

 

EXECUTIVE on 14 November 2018

 

Customer Relationship Management System Replacement - The Executive agreed a procurement process to replace the existing Customer Relationship Management system to continue to improve the customer experience through digital transformation.  

 

2020 Vision Performance Report for Quarter 2 of 2018/19 - The Council’s performance statistics for the second Quarter showed 93% of targets as achieved or exceeded with only one target (7%) not met. 

 

Boreham Wood Football Club - The lease was considered by Full Council in November 2018.

 

EXECUTIVE on 19 December 2018

 

Community Infrastructure Levy Instalment Policy - The Executive welcomed the adoption of the Policy which took effect from the start 2019. The Policy allowed developers to pay instalments and thereby avoid time-consuming legal agreements with those wishing to make phased payments.  

 

Community Infrastructure Fund (CIF) Bids (Smaller) - The Executive approved 14 small-scale bids upon the recommendations of the Community Infrastructure Levy Investment Panel. 

 

Refuse and Recycling Vehicle Procurement - Procurement of six new refuse vehicles was approved, funded from earmarked vehicle replacement reserve and that proceeds from the sale of the existing vehicles to offset the cost.

 

Executive Quarterly Review of Elstree Studios – The Executive was informed that the recruitment of non-Executive Directors had gone well with 12 good applications received.  

 

Bad Debt Write-Offs - The Executive agreed to write-off a number of debts with funding to be taken from the Council’s earmarked bad debt provision.  

 

The Director’s Arms Public House - The Executive agreed the acquisition of the leasehold interest in The Director’s Arms as an opportunity to develop the site for future housing, including affordable social housing.

 

EXECUTIVE on 16 January 2019

 

Local Development Scheme and Statement of Community Involvement – the revised planning documents which underpin the development plans for Hertsmere were considered. 

 

Community Infrastructure Fund Bids (Larger) - the Executive approved 3 larger-scale bids upon the recommendations of the CIL Investment Panel.

 

Budget Setting 2019/20 - As part of the budget setting process, the Executive recommended the Council’s draft revenue budget for 2019/20 and the draft  ...  view the full minutes text for item 409.

The meeting agreed to not continue the meeting to 10.30pm.

Additional documents:

410.

OUTSTANDING BUSINESS FROM 21 November 2018 Full Council: Report of Committee Chairs pdf icon PDF 73 KB

The Chairs of Licensing and Audit Committees will make oral reports on the ATTACHED list of items. 

 

The Constitution provides for a maximum of 15 minutes in total for this item, including responses to any questions arising.

 

Additional documents:

Minutes:

The Chair of the Licensing Committee gave a verbal report on the Committee, which met on 27 September 2018 to consider the consultation responses on the review of the Statement of Licensing Policy 2018-2023 and Gambling Policy 2018-2021. These Policies were subsequently agreed by Full Council in November 2018. An update on the licensing arrangement for animal based businesses was also provided and the Committee was informed that with the broader definition provided by the Government this would impact on more businesses. Lastly, the Committee appointed Inspectors under the Animal Welfare Act 2006 and were reassured that the individuals were well-experienced Council employees.

411.

OUTSTANDING BUSINESS from 21 November 2018: Report of Operations Review Committee Chair pdf icon PDF 72 KB

The Chair of the Operations Review Committee will make an oral report on the ATTACHED list of items. 

 

The Constitution provides for a maximum of 15 minutes for the Chair to make their report and respond to any questions arising.

Additional documents:

Minutes:

This item was not reached before the meeting closed, so consideration of it was referred to the next ordinary meeting of the Council.

412.

OUTSTANDING BUSINESS from 21 November 2018: Updates from Outside Bodies

VERBAL updates are to be provided by Members serving as representatives on the following outside bodies:

    Elstree and Borehamwood Museum - Councillor G Silver

    Hertfordshire Waste Partnership - Councillor Quilty

    Arsenal Steering Group - Councillor Clapper

    Oakmere Youth & Community Centre Management Committee – Councillor Lyon.

 

The Constitution provides for up to 2 minutes per update, followed by responses to any questions arising.

Additional documents:

Minutes:

This item was not reached before the meeting closed, so consideration of it was referred to the next ordinary meeting of the Council.

413.

Report of the Leader of the Council pdf icon PDF 119 KB

The Leader will make an oral report on the ATTACHED list of items. 

 

The Constitution provides for a maximum of 45 minutes for questions and answers, once the Leader has made their report. Within those 45 minutes the Leader of the largest Opposition Group may speak immediately after the Leader, on matters related to the Leader’s report, for the same length of time as the Leader’s presentation or for 10 minutes, whichever is the greater.

Additional documents:

Minutes:

This item was combined with agenda item 13.

 

414.

Report of the Chair of the Operations Review Committee pdf icon PDF 73 KB

The Chair of the Operations Review Committee will make an oral report on the ATTACHED list of items. 

 

The Constitution provides for a maximum of 15 minutes for the Chair to make their report and respond to any questions arising.

Additional documents:

Minutes:

This item was not reached before the meeting closed, so consideration of it was referred to the next ordinary meeting of the Council.

415.

Updates from outside bodies

VERBAL updates will be provided by Members serving as representatives on the following outside bodies:

 

Hertfordshire Police and Crime Panel – Councillor Choudhury

Elstree & Borehamwood and District Community Association – Councillor Heywood

Clayton Centre – Councillor P Hodgson-Jones

Potters Bar Historical Society – Councillor Lyon

 

The Constitution provides for up to 2 minutes per update, followed by responses to any questions arising.

 

Additional documents:

Minutes:

This item was not reached before the meeting closed, so consideration of it was referred to the next ordinary meeting of the Council.

416.

Questions from Members of the Council pdf icon PDF 74 KB

To deal with the ATTACHED 14 Questions received from Members in accordance with Council Procedure Rule 11.

Additional documents:

Minutes:

The questions were not reached within the time limit provided in the Council Procedure Rules and therefore fell.

417.

Notices of Motion pdf icon PDF 150 KB

To deal with the ATTACHED two Notices of Motions received from Members in accordance with Council Procedure Rule 12.

Additional documents:

Minutes:

The Motions on Notice listed on the agenda were not moved at the meeting and, in accordance with the Council Procedure Rules, they fell.

418.

Any other Urgent Business

Additional documents:

Minutes:

There was no business under this item.

419.

Date of Next Meeting

The next meeting is scheduled for 27 February 2019.

Additional documents:

Minutes:

The next meeting was scheduled for 27 February 2019 at 7.30pm.