Home > Your Council > Agenda and minutes





Agenda and minutes

Venue: Council Chamber, Civic Offices, Elstree Way, Borehamwood

Contact: Ms Rehill, Democratic Services  020 8207 7423

Webcast: View the webcast

Items
No. Item

Rabbi Jonathan Hughes said prayers.

Additional documents:

1.

Election of Mayor

To receive nominations and to elect a Mayor for the 2018/19 Municipal Year.

Additional documents:

Minutes:

It was moved by Councillor Morris and seconded by Councillor Swerling that Councillor Batten be elected as Mayor of Hertsmere Borough Council for the 2018/19 Municipal Year.

 

RESOLVED that Councillor Batten be elected as Mayor of Hertsmere Borough Council for the 2018/19 Municipal Year.

 

Councillor Batten then made and signed her declaration of acceptance of office.

Councillor Batten in the Chair.

Additional documents:

2.

Appointment of Deputy Mayor

To receive nominations to appoint a Deputy Mayor for the 2018/19 Municipal Year.

Additional documents:

Minutes:

It was moved by Councillor L Silver and seconded by Councillor Heywood that Councillor Plancey be appointed as Deputy Mayor of Hertsmere Borough Council for the 2018/19 Municipal Year.

 

It was moved by Councillor Newmark and seconded by Councillor RZ Butler that Councillor R Butler be appointed as Deputy Mayor of Hertsmere Borough Council for the 2018/19 Municipal Year.

 

Following a vote Councillor Plancey was elected Deputy Mayor of Hertsmere Borough Council for the 2018/19 Municipal Year.

 

RESOLVED that Councillor Plancey be appointed Deputy Mayor of Hertsmere Borough Council for the 2018/19 Municipal Year.

 

Councillor Plancey then made and signed his declaration of acceptance of office.

3.

Communications and Apologies for Absence

(a)      Communications by the Mayor (if any) relating to business on the agenda.

 

(b)      Apologies for absence.

Additional documents:

Minutes:

Apologies for absence had been received from Councillors Cohen and A Sachdev.

4.

Declarations of Interest (if any)

Members are required to declare any Disclosable Pecuniary Interests they or their spouse/partner have in any matter which is to be considered at this meeting. Members must also declare any other pecuniary or non-pecuniary interests they have in any matter to be considered at this meeting. The responsibility for declaring an interest rests solely with the member concerned. 

 

Members must clearly state to the meeting the existence and nature of any Disclosable Pecuniary Interest, other pecuniary interest or non-pecuniary interest and the agenda item(s) to which it/they apply.

 

Disclosable Pecuniary Interests are prescribed by the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 as follows:

 

a. Employment, office, trade, profession or vocation

 

Any employment, office, trade, profession or vocation carried on for profit or gain.

 

b. Sponsorship

 

Any payment or provision of any other financial benefit (other than from the relevant authority) made or provided within the relevant period in respect of any expenses incurred by a member in carrying out duties as a member, or towards your election expenses. This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

c. Contracts

 

Any contract which is made between the relevant person (or a body in which the relevant person has a beneficial interest) and the relevant authority— (a) under which goods or services are to be provided or works are to be executed; and (b) which has not been fully discharged.

 

d. Land

 

Any beneficial interest in land which is within the area of the relevant authority.

 

e. Licences

 

Any beneficial interest in land which is within the area of the relevant authority.

 

f. Corporate tenancies

 

Any tenancy where (to the member’s knowledge) - (a) the landlord is the relevant authority; and (b) the tenant is a body in which the relevant person has a beneficial interest.

g. Securities

 

Any beneficial interest in securities of a body where – (a) that body (to the member’s knowledge) has a place of business or land in the area of the relevant authority; and (b) either (i) the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or (ii) if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In cases of Disclosable Pecuniary Interest, Members must withdraw from the meeting room while the matter is being considered.

 

Additional documents:

Minutes:

No Members had an interest declare under any of the items of business on the agenda.

5.

Minutes pdf icon PDF 138 KB

To confirm and sign the minutes of the Council meeting held on 25 April 2018.

 

In accordance with the Constitution no discussion shall take place upon the minutes, except upon their accuracy.

 

Additional documents:

Minutes:

RESOLVED that the minutes of the Council meeting held on 25 April 2018 were approved and signed as a correct record.

6.

Announcements by the Mayor

To receive such announcements as the Mayor may decide to make to the Council.

 

Additional documents:

Minutes:

The Mayor announced that the Annual Service to mark Armed Forces Day would take place on 25 June 2018 at 10.30am at the front of the Civic Offices.

 

She also informed the Chamber of the death of former Borough Councillor Christine Calcutt, who had served from 1999 to 2010. The Mayor invited the Chamber to join her in a moment of quiet reflection.

7.

Leader of the Council

To note that Councillor Morris Bright will be Leader of Hertsmere Borough Council for the 2018/19 Municipal Year, the fourth year of his four-year term as Leader.

Additional documents:

Minutes:

At its 20 May 2015 meeting, the Council had appointed Councillor Bright as Leader for the four year period 2015/16 to 2018/19.

 

RESOLVED that it be noted Councillor Bright was Leader of Hertsmere Council for 2018/19, the fourth year of his four year term as Leader.

8.

Other Group Leaders

To note that Councillor Jeremy Newmark will be Leader of the Labour Group for the 2018/19 Municipal Year.

Additional documents:

Minutes:

The meeting noted that Councillor Newmark was the Leader of the Labour Group for the 2018/19 Municipal Year.

 

9.

Appointment of Executive Members pdf icon PDF 65 KB

The Leader of the Council will inform the meeting of his appointment of Members to the Executive and allocate Portfolios for the 2018/19 Municipal Year.

Additional documents:

Minutes:

The Leader of the Council reported his proposals for membership of the Executive for 2018/19. He advised, as per the tabled Agenda Supplement Sheet, that there was an additional Portfolio as follows:

 

Portfolio                                                      Executive Member

 

Communications and Consultation          Councillor Morris Bright (Leader)                                                   

 

Community Safety and Performance      Councillor Pervez Choudhury

 

Leisure, Culture and Health                    Councillor Caroline Clapper

 

Housing                                                Councillor Jean Heywood

 

Finance and Property                            Councillor John Graham

(Deputy Leader)

 

Environment and Transport                    Councillor Seamus Quilty

 

Planning and Localism                           Councillor Dr Harvey Cohen

 

Community & Economic Development    Councillor Paul Morris

 

RESOLVED that the Leader’s proposals for membership of the Executive and for allocation of portfolio responsibilities for the Municipal Year 2018/19 be as shown above and detailed in Report C/18/17 of the tabled Agenda Supplement Sheet.

10.

Constitution of and appointment of members to the Council's Committees. pdf icon PDF 71 KB

The ATTACHED report recommends the constitution of, and appointment of members to, the Council’s Committees and to panels for the 2018/19 Municipal Year.

Additional documents:

Minutes:

Report C/18/18 on the constitution of, and appointment of members to, the Council’s Committees, Sub-Committees and Panels for the 2018/19 Municipal Year was considered. 

 

RESOLVED that

(i)              the allocation of committee seats as set out in section 4.1 of the report be approved.

(ii)             Committees membership be approved as detailed in the tabled Agenda Supplement Sheet, with the addition of Councillor Brown to the Health and Wellbeing Partnership.

(iii)            the Advisory Body membership be approved as detailed in the tabled Agenda Supplement Sheet.

11.

Scheme of Delegation

Agreement of Hertsmere Council’s Scheme of Delegation forms part of the business of the Annual Meeting of the Full Council (with the exception of delegation of powers to individual Executive Members, which the Leader will have proposed earlier in the meeting).

 

The Council is requested to formally agree the current Scheme of Delegation, as set out in the Constitution.

Additional documents:

Minutes:

RESOLVED that the current scheme of delegation, as set out in the Constitution, be agreed.

12.

Schedule of Meetings pdf icon PDF 54 KB

To note and agree amendments to the ATTACHED programme of meetings.

Additional documents:

Minutes:

 

RESOLVED that the Schedule of Meetings for the 2018/19 Municipal Year, as detailed in the appendix to Report C/18/19, be noted and the following changes be approved:

- Scrutiny Chairs rescheduled from 5 to 4 June 2018.

- Standards Committee rescheduled from 19 to 26 June 2018.

- Executive-Scrutiny Chairs meeting rescheduled from June to July 2018.

- Community Infrastructure Levy (CIL) Investment Panel rescheduled from 5 July 2018 to 4 October 2018.

- Planning Committee rescheduled from 6 to 13 December 2018.

- Asset Management Panel rescheduled from 13 to 11 December 2018.

13.

Appointments to Outside Bodies pdf icon PDF 93 KB

To make the appointments detailed in the ATTACHED report.

Additional documents:

Minutes:

Report C/18/20 was considered. There were only two vacancies requiring appointment.

 

RESOLVED that the following outside bodies appointments be made until the 2019 Annual Council meeting:

-        Hertfordshire Local Authorities Leaders Group - Leader of the Council.

-        Local Government Association - Leader of the Council.

-        Ashfield School Foundation be removed from the Outside Bodies List as it was in the progress of being closed.

14.

Date of Next Meeting

The next scheduled meeting of the Full Council will take place on 11 July 2018.

 

Additional documents:

Minutes:

Noted that the next meeting of the Council would take place at 7.30pm on 11 July 2018.

15.

Agendas for Special Meetings pdf icon PDF 45 KB

Additional documents:

Minutes:

The Mayor conducted the proceedings of the Special Meetings.