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Venue: Council Chamber, Civic Offices, Elstree Way, Borehamwood

Contact: Paul Hughes 

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No. Item


Communications and Apologies for Absence

(a)       Communications by the Mayor (if any) relating to business on the agenda.


(b)       Apologies for absence.


(c)        Any motions by Members relating to the order of business on the agenda.



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Declarations of Interest (if any)

Members are required to declare any Disclosable Pecuniary Interests they or their spouse/partner have in any matter which is to be considered at this meeting. Members must also declare any other pecuniary or non-pecuniary interests they have in any matter to be considered at this meeting. The responsibility for declaring an interest rests solely with the member concerned. 


Members must clearly state to the meeting the existence and nature of any Disclosable Pecuniary Interest, other pecuniary interest or non-pecuniary interest and the agenda item(s) to which it/they apply.


Disclosable Pecuniary Interests are prescribed by the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 as follows:


a. Employment, office, trade, profession or vocation


Any employment, office, trade, profession or vocation carried on for profit or gain.


b. Sponsorship


Any payment or provision of any other financial benefit (other than from the relevant authority) made or provided within the relevant period in respect of any expenses incurred by a member in carrying out duties as a member, or towards your election expenses. This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.


c. Contracts


Any contract which is made between the relevant person (or a body in which the relevant person has a beneficial interest) and the relevant authority— (a) under which goods or services are to be provided or works are to be executed; and (b) which has not been fully discharged.


d. Land


Any beneficial interest in land which is within the area of the relevant authority.


e. Licences


Any beneficial interest in land which is within the area of the relevant authority.


f. Corporate tenancies


Any tenancy where (to the member’s knowledge) - (a) the landlord is the relevant authority; and (b) the tenant is a body in which the relevant person has a beneficial interest.

g. Securities


Any beneficial interest in securities of a body where – (a) that body (to the member’s knowledge) has a place of business or land in the area of the relevant authority; and (b) either (i) the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or (ii) if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.


In cases of Disclosable Pecuniary Interest, Members must withdraw from the meeting room while the matter is being considered.


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Minutes pdf icon PDF 251 KB

To confirm and sign the minutes of the Council meetings on 27th September 2017.


In accordance with the Constitution no discussion shall take place upon the minutes, except upon their accuracy.



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Announcements by the Mayor

To receive such announcements as the Mayor may decide to make to the Council.



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Questions from Members of the Public pdf icon PDF 78 KB

Eight questions have been received from members of the public in accordance with Council Procedure Rule 10.


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Urgent Decisions Exempt from Call-in

No decisions have been taken with the approval of the Mayor as matters of urgency in accordance with the provisions of the Constitution – Overview and Scrutiny Procedure Rule 14(j).


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Special Urgency Decisions Quarterly Report

The Leader reports that, in the last quarter, no key decisions have been taken in circumstances of Special Urgency, as set out in Rule 16 of the Constitution’s Access to Information rules.


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Report of the Leader of the Council and other Committee Chairman pdf icon PDF 132 KB

The Leader and other Committee Chairmen will make an oral report on the list of items enclosed.  The Constitution provides for a maximum of 45 minutes debate after the Leader has completed his report.


Members are requested to bring their copies of the minutes of the Executive meetings on which the Leader will report – 18 October 2017 and 15 November 2017.



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Report of the Chairman of the Operation Review Committee pdf icon PDF 110 KB

The Chairman of the Operations Review Committee will make an oral report on the list of items enclosed.  The Constitution provides for a maximum of 30 minutes debate after he has completed his report.



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Temporary Accommodation Demands pdf icon PDF 406 KB

Council is recommended to approve funding of £100,000 from the homeless reserve to meet an anticipated overspend in the Housing Revenue Budget for 2017/18.



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Crown Road Development Site, Borehamwood pdf icon PDF 322 KB

This report asks the Council to make provision of £2.174m for the Crown Road development project, subject to gaining the necessary planning consents.



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Hertsmere Leisure Trust (HLT) Loan Funding pdf icon PDF 149 KB

This report seeks approval to making a loan facility of up to £5m available to Hertsmere leisure Trust to invest in Hertsmere owned leisure facilities.



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Disaster Recovery and Business Continuity pdf icon PDF 113 KB

This report recommends that £373,000 be approved for the provision of a public cloud disaster recovery solution and business continuity facilities at the Waste Depot, Potters Bar.



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Update on the Statement of Community Involvement pdf icon PDF 111 KB

Following a period of public consultation, the Council is recommended to adopt the updated Statement of Community Involvement (SCI).



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Appointment of Members pdf icon PDF 84 KB

This report asks the Council to make changes to the membership of certain of Committees in response to the new political make-up of Hertsmere Borough Council following the recent by-election in Borehamwood Kenilworth Ward.



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Formal Complaints by the Council's Customers - 2016/17 pdf icon PDF 166 KB

This report sets out the number of complaints about this authority made to the Local Government Ombudsman (LGO) during the year 1 April 2016 to 31 March 2017 as well as providing information on complaints dealt with under the Council’s own complaints procedure for the same period. 



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Schedule of Meetings 2018/19 pdf icon PDF 85 KB

The Council is asked to approve the draft schedule of meetings for the period August 2018 to July 2019.



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Updates from Outside Bodies

Updates are to be provided by Members serving as representatives on the following outside bodies:


Local Government Association                        

Potters Bar Historical Society                          

Parking and Traffic Regulations Outside London Adjudication Joint Committee                                        

West Herts Crematorium Joint Committee                                                                     



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Questions from Members of the Council pdf icon PDF 150 KB

Questions received from Members in accordance with Council Procedure Rule 11.



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Notices of Motion pdf icon PDF 72 KB

Two notices of Motions have been received from Members in accordance with Council Procedure Rule 12.



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Any Other Urgent Business

To consider such matters (if any) which, by reason of special circumstances (to be specified in the minutes of the meeting), the Mayor (or in his absence, the Chair) is of the opinion should be considered at this meeting as a matter of urgency (LGA 1972 S100B(4)(b).

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Date of Next Meeting

The next scheduled meeting of the Council will take place on Wednesday, 24th January 2018 at the Civic Offices, Elstree Way, Borehamwood.



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