Home > Your Council > Agenda and minutes





Agenda and minutes

Venue: Council Chamber, Civic Offices, Elstree Way, Borehamwood

Contact: Wrox Rehill 

Webcast: View the webcast

Items
No. Item

10.

Communications and Apologies

(a)       Communications (if any) relating to business on the agenda.

 

(b)          Apologies for absence.

 

Additional documents:

Minutes:

The Chair welcomed Members and Officers to the meeting and advised that, in accordance with normal procedure, the meeting was being webcast.

 

No apologies for absence had been received.

11.

Declarations of Interest (If any)

Members are required to declare any disclosable pecuniary interests they or their spouse/partner have in any matter which is to be considered at this meeting.  Members must also declare any other pecuniary or non-pecuniary interests they have in any matter to be considered at this meeting. The responsibility for declaring an interest rests solely with the member concerned.

 

Members must clearly state to the meeting the existence and nature of any disclosable pecuniary interest, other pecuniary interest or non‑pecuniary interest and the agenda item(s) to which it/they apply.

 

Disclosable Pecuniary Interests are prescribed by the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 as follows;

 

Employment, office, trade, profession or vocation

Any employment, office, trade, profession or vocation carried on for profit or gain.

 

 

 

Sponsorship

Any payment or provision of any other financial benefit (other than from the relevant authority) made or provided within the relevant period in respect of any expenses incurred by a member in carrying out duties as a member, or towards your election expenses. This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.

 

 

Contracts

Any contract which is made between the relevant person (or a body in which the relevant person has a beneficial interest) and the relevant authority— (a) under which goods or services are to be provided or works are to be executed; and (b) which has not been fully discharged.

 

 

Land

Any beneficial interest in land which is within the area of the relevant authority.

 

 

Licences

Any licence (alone or jointly with others) to occupy land in the area of the relevant authority for a month or longer.

 

Corporate tenancies

Any tenancy where (to the member’s knowledge) - (a) the landlord is the relevant authority; and (b) the tenant is a body in which the relevant person has a beneficial interest.

 

 

Securities

Any beneficial interest in securities of a body where - (a) that body (to the member’s knowledge) has a place of business or land in the area of the relevant authority; and (b) either (i) the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or
(ii) if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.

 

In cases of disclosable pecuniary interest, Members must withdraw from the meeting room while the matter is being considered.

 

Additional documents:

Minutes:

Councillor Morris declared an ‘other’ interest in respect of item 7.1 (Newberries Car Park Development Project) as he had been involved in the consultation process.

12.

Speeches by Non-Executive Members

Non-Executive Members attending the meeting are reminded that a non-Executive Member may speak for a maximum of three minutes on any item on the agenda, with a maximum of five Members per item (no more than two from any one Group).

 

Additional documents:

Minutes:

The Chair advised that the usual arrangements for speeches by non-Executive Members applied at this meeting.

 

13.

Minutes pdf icon PDF 109 KB

To confirm and sign the minutes of the meeting of the Executive held on 22 May 2019.

 

No discussion shall take place upon the minutes, except upon their accuracy.

 

Additional documents:

Minutes:

The minutes of the meeting of the Executive held on 22 May 2019 were approved and signed as a true record subject to the inclusion of the following amendment to Minute 2 - (Declarations of Interest (If Any)).

 

‘That Councillor Morris declared an ‘other’ interest in respect of agenda item 6.2 (Bushey Museum and Art Gallery Maintenance, Unities and Fire Alarm) as a Council-appointed Member of the Bushey Museum Management Committee during the discussion’.

 

14.

Key Decisions

Additional documents:

14.1

Homelessness and Rough-Sleeping Strategy 2019-23 pdf icon PDF 176 KB

To approve the Strategy and recommend it to the Full Council for adoption as part of the Budget and Policy Framework.

Additional documents:

Minutes:

Decision that the Homelessness and Rough Sleeping Strategy 2019-2023 be approved and recommended to the Council for adoption as part of the Council’s Policy Framework.

 

Reasons for the Decision

 

To present the findings of the Homelessness Review which was conducted in 2018 and to seek approval of the Homelessness and Rough Sleeping Strategy 2019-2023, prior to its recommendation to Council as part of the Council’s Policy Framework.

 

The Homelessness Act 2002 sets out a requirement for Local Authorities to carry out a review of homelessness and develop a new homelessness strategy every five years.  Hertsmere’s last published its homelessness strategy in 2014.

 

With the introduction of the Homelessness Reduction Act 2017 and new duties to prevent and relieve homelessness it was considered timely to review the strategy in 2018 for adoption by the Council in 2019.

 

Alternative Options Considered and Rejected

 

The decision not to recommend the Strategy to the Council for adoption could have been made.  However this would mean that there would be a gap in the Council’s Policy Framework, and the Council would not be in compliance with the requirements of the Homelessness Act 2002.

 

Key Points Arising from the Discussion

 

A non-Executive Member congratulated the Portfolio Holder and Officers on the work carried out on the Strategy.

 

Officers, in response to a question from a non-Executive Member, confirmed that, in future, due to improved systems it would be possible to obtain data on ethnic origin, which would be contained in the Strategy.

 

The Finance and Property Portfolio Holder, responding to a question from a non-Executive Member, confirmed that work would be carried out over forthcoming months to ascertain what provision of affordable and temporary housing was required in the Borough.

 

14.2

Award of Framework Contracts for Agency Workers pdf icon PDF 201 KB

To approve the award of framework contracts.

Additional documents:

Minutes:

Decision that the award of framework contracts, as detailed in section 5.7 of the report for the period 1 August 2019 until 31 July 2022 with a possible one year extension be approved.

 

Reasons for the Decision

 

To explain the procurement process involved to set up a series of frameworks for the provision of agency staff.

 

The companies recommended for award of framework contracts provided the most economic advantageous bids.

 

Alternative Options Considered and Rejected

 

The decision would enable the Council to function; it requires agency staff to fill short term vacancies and to sometimes undertake one-off assignments.  It would not be possible to operate without this labour provision.  An example would be waste services, where staff were required at very short notice, early in the morning to enable refuse rounds to go out.

 

There are a number of frameworks that the Council could join without the need to run its own procurements, however these have been tried in the past and whilst they have been able to provide administrative staff, they have often failed to provide ‘hard to find’ staff such as planners.

 

15.

Non-Key Decisions

Additional documents:

15.1

Newberries Car Park Development Project pdf icon PDF 188 KB

To make recommendations to Full Council regarding the Newberries Car Park Development Project.

Additional documents:

Minutes:

Decision that:

 

1.    Full Council be recommended to relinquish the current approved scheme to place the site on the open market to explore development opportunities and to change the Council’s decision and to notify both external parties to the scheme, that is Marks and Spencer as well as Travelodge, accordingly.

 

2.    A condition of the Council that any open market appraisal to realise the value of the public funds expended to date as part of any contract to be included.

 

Reasons for the Decision

 

It was considered that the town centre location at Radlett lends itself to a number of opportunities that would be of benefit to local business and the community.  The Council is seeking a development that has the potential to support the vitality and viability of the centre and its high street thereby creating jobs, increasing spend whilst supporting the local community.

 

The car park surface at Newberries continues to deteriorate due to the hiatus over an investment decision for its future.  It is therefore imperative that the appraisal of any bids from the market are evaluated within the calendar year.  This will then enable the Council to move forward on a preferred scheme while retaining the existing number of car parking spaces to meet the demand for car parking at Newberries.

 

Alternative Options Considered and Rejected

 

The decision could have been made for the continuation of the Council’s currently approved Newberries Project scheme (agenda item C/16/12).  The most recent of these included the possibility of developing a retail store with a hotel premises above, and discussions have been ongoing with the various interested parties.

 

Key Points Arising from the Discussion

 

In response to questions from non-Executive Members, the Leader stated that a considered approach was required with regards to this particular site and alternative options had to be identified and explored before any further progress could be made.

 

 

15.2

Radlett and District Museum - core funding pdf icon PDF 162 KB

To approve a Partnership Agreement to provide core funding for the Museum.

Additional documents:

Minutes:

Decision that the Executive approves the establishment of a four year Partnership Agreement with Radlett and District Museum to provide core funding of £3,000 per annum to be funded from the Partnerships and Community Engagement revenue budget provisions for support to the voluntary sector.

 

Reasons for the Decision

 

This report had been brought to the Executive following the recommendation of the Grants to Panel, at its meeting on 10 June 2019, to provide core funding to the recently established Radlett and District Museum to contribute to the annual running costs of the museum.  The proposal for a four year agreement is so that it will be co-terminus with the other partnership agreements for core funding and establish a museum in Radlett and District, similar to those in the other main settlements of the Borough.  

 

Alternative Options Considered and Rejected

 

That core funding not be provided by the Council for the Radlett and District museum as it does to the other community led museums in the Borough as set out in paragraph 6 Financial Implications.

 

15.3

2020 Vision Performance Report for Quarter 4 and Year End 2018/19 pdf icon PDF 201 KB

To note the performance indicators and approve the Annual Report 2018-19.

Additional documents:

Minutes:

Decision that:

 

1.    The Quarterly Performance Indicator Report attached at Appendix A and the Corporate Action Plan Projects Update Report attached at Appendix B and the Annual Report for 2018/19 at Appendix C be approved.

 

2.    The Annual Report for 2018/19 be publicised on the Council’s website.   

 

Reasons for the Decision

 

The report set out the performance of the Council over Quarter 4 2018/19 (January – end March 2019) and 2018/19 as a whole, against the Quality Service Indicators, the agreed 16 key performance targets which reflect the key services delivered by the Council.  It also provides progress information against Quarter 4 of the Corporate Action Plan for 2018/19.

 

To seek approval for the publication of the Annual Report for 2018/19 be published on the Council’s website.

 

Quarterly monitoring of performance indicators forms part of the Council’s Performance Management Strategy.

 

Alternative Options Considered and Rejected

 

There were no alternatives.

 

16.

Date of Next Meeting

The next meeting is scheduled for 31 July 2019 at the Civic Offices, Elstree Way, Borehamwood.

Additional documents:

Minutes:

The next Executive meeting has been rescheduled and would now be held at 6pm on Wednesday, 31 July 2019.