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Microphone sytem

Meeting: 17/12/2013 - Overview and Performance Committee (Item 451)

Microphone system

To consider a VERBAL report on a new microphone system for the Council’s meeting rooms.

Minutes:

The Head of Finance was in attendance for this item.

 

A verbal update was provided and a number of points highlighted, including:

-        current system had been purchased in 2008 for £38 000. It had an annual maintenance fee of £1700.

-        current system had problems with interference from wi-fi/mobile signals, echoing/fading and the batteries needed replacing.

-        soft testing of the market had taken place and a mini-procurement exercise would commence shortly. The preferred option was a wired-in system (that would also charge iPads) in the Chamber and portable microphones in the Committee Rooms.

-        project team was in place (Director of Environment, Democratic Services Manager, Asset Management) and councillors would be involved. The intention was to set up a Member Panel and visit other councils to look at their systems.

-        timescale for implementation was two months.

 

The Committee raised a number of issues, including:

-        when rooms were hired out to external customers the hire fee should charge extra for provision of microphones. This hire fee would offset the costs of the microphones.

-        was it possible to fine tune the current microphones’ frequency to avoid interference with the wi-fi system? For example, was it possible to run the wi-fi on the 5GHz spectrum in the areas where the microphones were used? All alternatives to purchasing a new system should be explored before any final decision was made.

Action by: Head of Finance

 

RESOLVED that the verbal update be noted and the following queries addressed:

-        was it possible to fine tune the current microphones’ frequency to avoid interference with the wi-fi system? For example, was it possible to run the wi-fi on the 5GHz spectrum in the areas where the microphones were used? All alternatives to purchasing a new system should be explored before any final decision was made.

Action by: Head of Finance