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Decision details

ICT Disaster Recovery Update

Decision Maker: Executive

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Decisions:

Decision that:

 

1.     the procurement of a production centric model for a public cloud disaster recovery solution as recommended by SOCITM (The Society for IT practitioners in the Public Sector) be approved (Option 2 in the report);

 

2.     one-off spend of £69,000 for implementing Option 2 be funded from the IT Replacement Reserve; and

 

3.     the resulting savings of £25,000 per annum be noted and that they will be factored into the revenue budget from 2019/20.

 

Reasons for the Decision

 

Further to the Council’s approval in November 2017 of funding for the procurement of a public cloud hosted disaster recovery solution, the decision was made to amend the way that solution would be delivered. 

 

The decision was made to replace the previously approved cloud based disaster recovery centric model that replicated the current arrangement with Broxbourne Council with a production centric model that migrated key business systems from the Council’s on-premise servers to a public cloud (report paragraph 4.6 refers).

 

Following the Council decision, SOCITM had been commissioned to assist with the procurement of a cloud disaster recovery solution.  Following its review, SOCITM had recommended that a production centric solution would best meet this Council’s requirements and would also align with the recently approved ICT Strategy (2018 to 2023).

 

Alternative Options Considered and Rejected

 

Option 1 – Disaster Recovery Centric Model

 

This model required on-premise infrastructure and systems to be replicated in a public cloud on a daily basis.  In practice, this meant funding and maintaining a copy of the Council’s on-premise infrastructure in the cloud, the copy only being used in the event of a major incident occurring. This was similar to the current arrangement with Broxbourne Council, except that the backup servers would be in the cloud.

 

    This option was not favoured as it lacked the resilience and security advantages of Option 2, the ongoing budgetary savings and the opportunities to exploit cloud technologies for future activities in addition to providing secure access to multiple agencies as part of any partnership working initiatives.

 

Key Points Arising from the Discussion

 

·       The Community Safety and Performance Portfolio Holder indicated an amendment to paragraph 1.1 of the report whereby “product centric” should read “production centric”.  The adjustment was noted.

 

(Action:  Information and Digital Services Manager)

 

 

Report author: John Robinson

Publication date: 05/06/2018

Date of decision: 16/05/2018

Decided at meeting: 16/05/2018 - Executive

Accompanying Documents: